What are the responsibilities and job description for the Admin Assistant position at McKenzie Willamette?
Administrative Assisitant duties including but not limited to;
- Scheduling, record keeping, typing and filing.
- Checks in and in-services contractors as needed.
- Greets contractors and visitors, answers and triages incoming calls, answers questions, and dispatches engineers as needed.
- Public relations and internal/external customer service.
- Process quotes, POs, orders, and invoices.
- Orders all corrective and preventative Maintenance parts and supplies for Plant Operations and various departments.
- Processes monthly invoices, check requests, new vendor account requests, etc. works with hospital Accountant/Accounts Payable office and Materials Management to ensure smooth operation of payments/records for each department.
- Records and compiles various meeting minutes, maintains Safety reporting and completes environmental surveys.
- Tracks preventive maintenance hours.
- Receives and sorts all departmental mail and occasionally answers routine correspondence on own initiative or as directed.
- Reconciles petty cash.
- Inputs work orders.
- Other tasks as needed or assigned by immediate Supervisor.
Qualifications:
High School Diploma/GED
Benefits:
- Competitive salary and benefits package.
- Opportunities for professional development and advancement.
- Supportive work environment with a collaborative team.
- Comprehensive healthcare coverage.
- Retirement savings plan.
- Paid time off and flexible scheduling options.
