Fiscal Officer/Accounting Manager

The Fiscal Officer advises the Executive Director on all matters affecting the agency's financial affairs, information technology needs, and facility operations, including financial planning, fiscal management, contracts, and risk management. The Fiscal Officer is a member of the leadership team and will work closely with the Executive Director, Deputy Director, and Program Managers to keep the Agency moving forward in a positive direction to continue to assist the residents of McHenry County. This will include not only financial recommendations but also broader agency recommendations, such as compliance issues with grant-funded programs.

A. Maintain financial records

1. Keep General Ledger, Cash Receipt and Disbursement, and General Journal for each program.

B. Breakdown payroll into departments and prepare the necessary associated reports, journal entries, and associated deposits.

1. Deposit federal, state, and pension funds as required.

2. Prepare quarterly federal, state, and unemployment compensation reports.

3. Prepare 1099 forms annually.

C. Prepare monthly financial reports and bill lists for the Board meetings and program coordinators.

D. Prepare statistical and financial reports as needed.

E. Accounts payable function

1. Responsible for the verification and cancellation of invoices.

2. Prepare checks for creditors for office expenses as well as for energy program payments, Community Services Block Grant participants, CDBG, Voucher, and Public Housing monthly rent checks, Weatherization program vendors, Homeless Program expenses, and Renaissance Apt. GreenTrees and SilverTrees expenses.

3. Public Housing utility payments to tenants: Maintain computation sheet

file, type monthly utility payment checks. Communicate with the Fee Accountant for Section 8 and Public Housing.

F. Cash flow function

1. Voucher for funds on the computer for Energy Payment Program, CSBG, and Weatherization.

2. Prepare monthly requisitions for County Draws.

4. Reconcile bank statements.

5. Monitor cash flow and make recommendations to the Executive Director.

G. Compliance

1. Submit financial reports to funding agencies monthly.

2. Submit annual reports to funding agencies.

3. Prepare audit bids and tabulate bids for the Board.

4. Assist auditors and program monitors with information as requested.

5. Review changes in OMB Circulars, GASB, Federal Register, and contracts to assure compliance with relevant state and federal laws.

6. Write an annual Cost Allocation Plan.

7. Maintain Financial Procedures Manual

H. Budgets

1. With the Executive Director, prepare Budgets for programs.

2. Monitor expenses and make budget revisions as needed.

3. Control and monitor administrative expenses and relate to the cost allocation plan.

Knowledge of principles of planning and budgeting

Knowledge of employee payroll and benefit plans

Knowledge of personnel development and employee supervision

Knowledge of PHA tenant accounting procedure

Knowledge of PHA procurement and investment procedures

Knowledge of the accounting requirements of DCEO, and Rural Development

Ability to initiate work projects and to work independently

Working ability to delegate and accept responsibility

Ability to communicate in oral and written form

Skill in analytical evaluation

Ability to maintain confidentiality

The successful completion of 4 years’ of accounting experience.

Bachelor's degree in accounting, business administration, or related field.

PLUS: Workshop training or coursework in areas related to management and administration is desirable.

Familiar with Abila, GRS, Yardi, .

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $80,000 - $90,000