What are the responsibilities and job description for the Office Support Assistant position at McGlinchey Stafford?
Entry level applicants are welcome to apply. The annual salary Range for this position is $45,000 - $50,000. Salary commensurate with experience.
Qualifications and Skills
Legal Experience Requirements
- Prior law firm or office experience is helpful but not required.
Technical Requirements
- Technological proficiency in software including Microsoft Office, Word, Excel, and Adobe Acrobat
- Familiar with, or has the ability to become proficient in, technology and processes required for timekeeping, billing, and document management systems
Legal/Administrative Requirements
- Download and profile/save documents
- Assist with closing matters
- Assist with conflicts checks and opening matters
- Filing (physical and electronic), copying/scanning
- Assist attorneys with time entries as needed
- Assist Secretaries and Paralegals with other legal work as needed
- Assist with travel arrangements for Attorneys
- Other duties as assigned
Office Administrative Requirements
- Answer phones, greet guests/clients
- Log guests into building and firm security systems
- Assist with scheduling conference calls, conference rooms and video rooms
- Order, stock and maintain office and kitchen supplies
- Prep and clean Conference Rooms and Kitchens for meetings and office events
- Clean kitchen appliances
- Process incoming and outgoing mail to include delivery and pick-up from mailrooms or post offices as needed
- Schedule package pick-ups with mail vendors
- Receive and set up IT equipment such as monitors, computers and phones
- Work with IT for server room set-ups
- Assist with firm credit card reconciliation and entering invoices and or expenses through Chrome River
- Prepare reports and other administrative duties as needed
- Assist with facilities and furniture maintenance requests
- Assist with shredding services
- Assist with parking validations for guests and parking cards for employees
- Works with Operations Management Team related to facilities, vendors, supplies, equipment needs
- Assist in Safety Loss and Control Policy for office, including Safety & Inspections, First Aid Kit Review, Safety Training & Defibrillator Unit Inspections.
- Other duties as assigned
Salary : $45,000 - $50,000
