What are the responsibilities and job description for the Legal Secretary position at McGlinchey Stafford?
Technical Requirements Include:
- Advanced knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint);
- Advanced knowledge pdf software programs such as KoFax and Adobe Acrobat, including bates labeling, splitting and combining PDF documents, optimizing and reducing PDF files, ;
- Advanced knowledge of e-filing systems and procedures in state and federal courts;
- Experience and knowledge working with file-sharing tools to share documents;
- Experience with and a good understanding of the litigation process, specifically as it relates to commercial law, as it pertains to the role of a legal assistant;
- Knowledge of the technology and processes required to assist attorneys with timekeeping, billing, and other administrative tasks;
- Experience working with electronic document management systems;
- The ability and willingness to quickly adapt to and learn new technology, as needed; and
- Organizing and maintaining files through the litigation process.
Administrative Requirements include:
- Entering conflicts checks and opening client files;
- Assisting attorneys with scheduling, calendaring, time entry, and planning business travel;
- Communicating with clients, opposing counsel, and other third parties at the direction of the attorneys;
- Managing the electronic case files;
- Calendaring and docketing litigation deadlines;
- Preparing attorney and office expenses;
- Processing payment of vendor invoices; and
- Assisting with general office duties.