e-Billing Coordinator

Essential Duties and Responsibilities:

• Review client billing guidelines and manage appropriate rates in e-billing systems.
• Maintain a list of special arrangements, billing guidelines, attorney preferences, billing rates, fee caps, formatting and expense requirements for client/matters and ensure these requirements are adhered to.
• Work with attorneys and the billing team to ensure e-bills are prepared accurately in accordance with clients' outside counsel guidelines.
• Submit timekeeper data to clients for approval via email or e-billing system.
• Work with Legal Electronic Data Exchange Standard (LEDES) format for invoice submissions to clients.
• Submit e-bills to clients and verify successful transmission.
• Assist e-billing appeals team, attorneys, and billing team to address invoice reductions and appeals for assigned invoice submissions.
• Request budget information from to provide to the client for approval
• Generate reports for analysis of financial and historical data.
• Map new or existing clients in BillBlast to ensure compliance with specified billing requirements.
• Resolve complex billing issues by working with the attorneys and clients.
• Submit invoices with complex billing requirements, including flat fees, phase billing and multi-payor set up.
• Update BillBlast by documenting progress of pending issues with invoices.
• Access and prioritize work load to meet deadlines.
• Work with e-bill vendors to resolve issues with invoice submissions and user accounts on behalf of attorneys and staff.
• Manage special projects and other duties as requested and assigned

Qualifications and Prior Experience: 

• Knowledge of legal time and billing software (Aderant and BillBlast) is preferred
• Professional oral and written communications skills.
• Attention to detail and accuracy in all day-to-day activities.
• Demonstrate initiative to proactively identify problems and take action to remediate.
• Willingness and ability to function as part of a team.
• Ability to prioritize and execute on a diverse range of tasks.
• Knowledge and understanding of general accounting policies and procedures.
• Proficiency in Excel and Microsoft Office applications.