Part-Time Church Bookkeeper / Administrative Clerk

Overview

Part-Time Church Bookkeeper / Administrative Clerk

Position Summary: The Part-Time Church Bookkeeper / Administrative Clerk provides part-time administrative and bookkeeping support for a small Southern Baptist church. This role helps ensure that office operations, financial records, vendor payments, contribution records, and communications are handled accurately, confidentially, professionally, and in a Christ-honoring manner.

Employment Status: Part-time, non-exempt hourly position. Expected schedule and hours will be determined by church needs and approved by church leadership.

Administrative Responsibilities

• Manage routine church office operations in an organized, accurate, and welcoming manner.
• Serve as an office contact for members, visitors, vendors, ministry leaders, and community partners, directing questions to the appropriate staff or ministry area as needed.
• Maintain office supplies, equipment coordination, mail, correspondence, records, and general office organization.
• Support staff and ministry leaders with scheduling, document preparation, meeting support, calendar coordination, facility requests, and event logistics.

Bookkeeping Responsibilities

• Record and code funds received to the appropriate approved fund or account, such as general offerings, missions, designated gifts, and special funds.
• Maintain accurate contribution information and provide donor and giving records to the accounting firm for year-end reporting.
• Receive, review, code, and submit approved invoices, credit card statements, reimbursements, and other payment requests to the accounting firm in a timely manner.
• Confirm that expenditures are properly documented and approved according to church policies before submission.
• Collect account codes and supporting documentation for credit card and ministry-related expenditures.
• Work with the accounting firm to provide accurate and complete documentation for funds received and disbursed.
• Review monthly financial reports and communicate with the Church Treasurer, Finance Committee, accounting firm, and church leadership as appropriate.
• Provide ministry financial information to authorized staff, ministry leaders, or church members when appropriate and consistent with church policies.
• Maintain financial and related records according to the church’s record-retention policy.

Qualifications

• Commitment to supporting the mission, values, and ministry of the church with professionalism, integrity, confidentiality, and a Christ-centered spirit.
• Prior experience in office administration, bookkeeping, accounting support, finance coordination, or a related administrative role.
• Working knowledge of basic bookkeeping practices, accounts payable, contribution records, financial recordkeeping, reconciliations, and budget tracking.
• Ability to prepare accurate records and reports and handle confidential financial, personnel, and member information with discretion.
• Proficiency with Microsoft 365 or similar office tools, including word processing, spreadsheets, email, calendars, and basic bookkeeping or financial software.
• Strong written and verbal communication skills and the ability to interact graciously with staff, church members, ministry leaders, vendors, and visitors.
• Strong organizational skills, attention to detail, dependability, and ability to manage recurring responsibilities and deadlines.
• Ability to work independently and collaboratively in a ministry-focused environment.

Supervision

The Part-Time Church Bookkeeper / Administrative Clerk reports to the Senior Pastor and works closely with the Church Treasurer, Finance Committee, accounting firm, and church leadership.

Compensation

This is a part-time, non-exempt hourly position. Compensation will be commensurate with experience and qualifications and administered in accordance with applicable law and church policies.

Equal Employment Opportunity

The church considers applicants without regard to race, color, sex, national origin, age, disability, veteran status, or any other status protected by applicable law. As a religious organization, the church may consider religious beliefs, conduct, and commitment to the church’s mission where permitted by law and consistent with the needs of the position.

Pay: $18.00 - $24.00 per hour

Work Location: In person

Salary : $18 - $24