Academic Secretary - Psychology

About McDaniel College:

McDaniel College is a four-year, independent college of the liberal arts and sciences offering over 100 undergraduate and graduate programs. One of the original "Colleges That Change Lives," McDaniel emphasizes experiential learning and student-faculty collaboration to develop the unique potential in every student. Represented by the Green Terror, over 20 athletic teams compete in the NCAA Division III Centennial Conference. A student-centered community of 1,600 undergraduates and 1,400 graduate students offers access to both Baltimore and Washington, D.C., plus a European campus in Budapest, Hungary.

At McDaniel College we value our employees by offering our full-time employees tuition remission, 403B retirement accounts, paid time off, medical insurance, flexible spending accounts, life insurance, and paid maternity and parental leave. For more information about the college's benefits, please click here to review the 2026 benefits guidebook and click here to view 2026 premium rates.

This position has a budgeted hiring rate of $17.25/hr. The position is classified as C3. The C3 salary band for all full-time, 12-month positions at the college with this classification have a minimum rate of $16.75/hr and a maximum rate of $24.12/hr. This is a 10-month, 25-hour a week position. This position is eligible for the benefits package.

Job Description:

The Academic Secretary provides secretarial support to the Psychology Department faculty (full-time, part-time, and adjunct) and the Manager of Operations for Graduate and Professional Studies.

Specific Responsibilities

Maintains efficient Psychology office operation.

• Manage the Psychology Department office; greet and assist College faculty, staff and administrators, visitors, and students.
• Answer telephone and electronic inquiries. Communicate positively and efficiently with students, faculty, and administration; take messages for faculty, provide initial information about programs and procedures, schedule appointments.
• Maintain shared office equipment and supplies, including printer and copier for the department's use; report malfunctions to appropriate departments.
• Facilitate the care of the department's facilities in cooperation with Housekeeping and Maintenance.
• Handle incoming and outgoing mail. Prepare outgoing mail with transmittal and proper packaging.
• Maintain budgets. Prepare and record check requests, purchase orders, expense reports, petty cash vouchers, deposits, etc. and assign account numbers before giving to the Department Chair for approval.
• Maintain the inventory of office supplies for the department and order as needed.
• Maintain records and files for the department and individual faculty, including budget, adjunct applications, majors and advisees, course schedules and enrollments, and faculty searches.

Handles typing, word processing, copying and distributing correspondence; assists professors with course work.

• Handle word processing projects, including correspondence, syllabi, tests, and other course materials for full-time, part-time, and adjunct faculty within the department
• Duplicate materials on the office copy machine or through the Copy Center.
• Assist faculty with book orders; verify books with the bookstore and obtain desk copies, if needed.
• Assist the Department Chair and faculty in retrieving student information in Colleague, including class rosters, classroom assignments, and other necessary information needed for advising and teaching.
• Schedule meetings and appointments for faculty as requested, including committee meetings, student appointments, and other consultations.

Helps with organization of departmental activities.

• Support student clubs and organizations sponsored by the Psychology Department, including Psi Chi and the Psychology Club by distributing and collecting applications, ordering certificates and award materials, arranging meetings and coordinating activities and events such as guest speakers and inductions.
• Coordinate faculty searches, including maintaining applicant files, corresponding with applicants, communicating with search committee members, and scheduling of visits and search committee meetings.
• Schedule, gather the agenda and take minutes for department meetings. Type and forward minutes to the Department chair for review and distribute to the members of the department when complete.
• Review and circulate the spring and fall undergraduate schedule for the department a. Gather changes, additions, and corrections from faculty members and enter into Colleague. Submit final changes to the Registrar's Office. Verify the changes on the Archway.
• Coordinate Department social events, such as the student picnic at the end of the academic year.

Supports the Graduate and Professional School Manager of Operations.

• Make registration reminder phone calls during peak registration periods. Respond to routine GPS student inquiries (email or phone). Maintain communications tracker with admitted or continuing students.
• Assemble materials for programs and events (packets, folders, handouts, etc.) as requested. Support virtual and in-person recruitment.
• Format course booklets and proofread the academic schedule three times per year.
• Provide event support for GPS functions, including staffing check-in desks and assigned duties.
• Assist in entering the schedule of classes into Colleague for fall, spring, and summer terms.
• Complete additional tasks and assignments that support GPS operations as needed.

Requirements:

Qualifications

• High school diploma or equivalent required.
• One to two years office management experience required.
• Strong organizational skills.
• Working knowledge of internet, email, Microsoft Word and Excel, copy machines and phones.
• Ability to handle phone calls in a friendly and professional manner.
• Must exhibit excellent communication and interpersonal skills that include interaction with faculty, students, prospective students, staff, administration, and outside agencies.

Working Conditions

While performing the duties of this job, the employee is routinely working in a normal office environment with minimal exposure to adverse conditions. The noise level in the work environment is usually minimal.

Physical Abilities

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Sitting for long periods of time.
• Some bending and stooping when working with files.
• Limited lifting involved but not more than 10 pounds at a time.
• Finger dexterity for typing and use of other office equipment.

Additional Information:

McDaniel College, in compliance with federal and state laws and regulations, does not discriminate in the recruitment, admission, and employment of students, faculty, and staff in the operation of any of its educational programs and activities. McDaniel College will not tolerate any discrimination or harassment on basis of any protected status including protective hairstyle, race, religion, color, ancestry or national origin, disability, age, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, military status, genetic information, marital status, veteran's status, or any other actual or perceived legally protected characteristics.

Application Instructions:

Completed applications must include a cover letter addressing position qualifications and related experience, resume, and the names and contact information of three professional references. Review of applications begins immediately.

Please click the Apply Now button below to begin your application.