ADMINISTRATIVE SUPPORT ASSISTANT, NF-0303-03

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

Qualifications:

What are we looking for?

• Three years of experience that demonstrates broad knowledge of administrative practices and principles. 
• Skill to organize and coordinate multiple high visibility projects simultaneously. 
• Skill to prepare documentation and presentations in proper format, to include naval correspondence, in accordance with associated peripheral equipment and software. 
• Knowledge of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims, maintaining stock of office supplies, making arrangements for special events; preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, individual development plans.
• Must have excellent oral and written communication skills. 

Responsibilities:

What to Expect

• Provides direct administrative assistance to Marine and Family Program's (MFP) Division Director and Deputy Director. 

• Establishes status of actions on numerous projects and programs operations. 

• Screens calls and visitors for management, personally handles majority of requests for information and refers others as appropriate. 

• Maintains organization and update of various files, regulations, manuals, and directives.

• Reviews all incoming correspondence, determining proper action. 

• Maintains calendar, schedules appointments, and meetings according to workload and current issues of importance for the Division Director and Deputy Director.

• Assists in the creation of overall Division and program operating budgets.  Computes financial data and statistics to prepare reports and formal consolidated forecasts on budget execution.

• Prepares reports and correspondence for management briefings. 

• Acts as liaison to track MFP requirements with other administrative offices such as purchasing and contracting, maintenance, accounting, personnel offices, and property.

• Coordinates, processes, and reviews travel requirements, documents, and itineraries to assure compliance with standard operating procedures.

• Maintains and distributes personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, and position descriptions.  

• This is a white-collar position where occasional lifting up to 20 lbs may be required.

• Performs other related duties as assigned.

Salary : $20