Administrative Assistant II

Company Overview

McCormick Taylor, Inc. is a full-service professional services consulting firm providing creative design, planning, and environmental solutions to the challenges of everyday life. Since 1946, we’ve focused on our relationships with people - our employees, our clients, and the communities we serve. Our company culture matters because our people matter. We strive to create pathways for career advancement that suit the individual. We embrace the cultural shift toward a greater work-life balance.

Position Summary

McCormick Taylor has an immediate opening for an Administrative Assistant on our Administrative Team. The ideal candidate will take pride in keeping operations smooth, communication clear, and priorities aligned. We are looking for a self-starter who is comfortable assisting teams in a hybrid work environment with the ability to work effectively independently and as part of a team.

• Effectively interact with both external and internal clients using excellent organizational, communication and problem-solving skills.

• Compile and QC expense reports for various groups virtually.

• Assist our project managers with drafting documents, completing reports, data entry, form submittals, amendments, and supplements.

• Proofread and assists project managers with data entry, formatting, and quality assurance for documents.

• Answer virtual phone queues and assist callers with inquiries on a shared basis with our administrative team.

• Coordinate event registrations, membership renewals, and travel arrangements for staff, while maintaining complete and accurate records in our database.

• Assist with large printing and mailing projects for clients.

• Attend marketing and project meetings to assist with follow ups and meeting minutes.

• Perform special administrative projects as needed, as part of our helpdesk platform.

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications and Requirements:

•  Hybrid work environment with a minimum of one day per week in our Philadelphia office. Staff may be required to be in office more frequently during training, for meetings, or to help with specific projects.

• This is a 40-hour per week position and requires availability during our core business hours of 8 am – 5 pm.

• 4-7 years of administrative experience in a professional office or virtual setting.

• Bachelor’s degree preferred.

• High level of proficiency in MS Office Suite, including Word, Excel, and Outlook is required.

• Familiarity with Microsoft Teams and SharePoint desired.

• Knowledge of Deltek VantagePoint or previous experience navigating ECMS is a plus.

We value your interest in our organization! At McCormick Taylor, our people are our greatest asset. If you join us, we hope for the opportunity to grow and succeed together. We offer an unparalleled, comprehensive benefits package—including no-deductible medical plans, free vision and dental plans, programs to enhance work-life balance, and flexible and hybrid work schedules.

McCormick Taylor is an Equal Opportunity Employer that strongly supports and celebrates the unique backgrounds of all of our employees and our applicants. Our commitment to inclusion spans age, race, gender identity, sexual orientation, nationality, religion, and physical and mental ability. Our focus is on building a culture that promotes, supports, and values the diverse backgrounds and voices of our employees so that everyone feels welcome and can succeed. We strive to build a diverse workforce that is representative of the communities we serve.