JOB DESCRIPTION

Laramie County School District #1 Elementary/Junior High School Athletic Director

Purpose Statement

The job of Elementary/Junior High School Athletic Director is done for the purpose/s of directing the athletics program and activities, providing information and serving as a resource to others; and achieving defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established guidelines.

This job reports to the Building Principal.

Essential Functions

• Arranges furniture and equipment for the purpose of providing adequate preparations for special events.
• Arranges for all athletic facilities, scheduling and officials (e.g. facilities manager, principals, coaches, officials, etc.) for the purpose of ensuring all events and games run smoothly and on time.
• Collaborates with internal and external personnel (e.g. other administrators, parents, coaches, public agencies, community members, etc.) for the purpose of implementing and/or maintaining services and programs.
• Compiles data from a wide variety of sources (e.g. staff, public agencies, coaches, schools, etc.) for the purpose of analyzing issues, ensuring compliance with organization policies and procedures, and/or monitoring program components.
• Coordinates with newspaper and coaches for the purpose of sending out weekly results of games and activities.
• Coordinates with the transportation department for the purpose of arranging transportation for teams and events.
• Directs department operations; the maintenance of services and the implementation of new programs and/or processes (e.g. junior high and elementary athletic programs, officials, etc.) for the purpose of providing services within established timeframes and in compliance with related requirements.
• Facilitates meetings and workshops (e.g. personnel actions, financial procedures, regulatory requirements, community involvement, actions involving outside agencies, interdepartmental needs, etc.) for the purpose of identifying issues, developing recommendations, supporting other staff, and serving as a district representative.
• Inspects facilities for the purpose of ensuring that the site is suitable for safe operations and also identifying necessary repairs to facilities or equipment.
• Manages junior high and elementary athletic programs for the purpose of achieving organizational objectives, and ensuring compliance with legal, financial and district requirements.
• Monitors budget allocations, expenditures, fund balances and related financial activities (e.g. awards, officials, travel, equipment, etc.) for the purpose of ensuring that allocations are accurate, revenues are recorded, expenses are within budget limits and/or fiscal practices are followed.
• Orders supplies, equipment and awards for the purpose of ensuring availability of items as needed.
• Participates in a variety of meetings (e.g. workshops, inter and intra district committees, seminars, conferences, etc.) for the purpose of conveying and gathering information regarding a wide variety of subjects required to carry out their administrative responsibilities.
• Performs personnel administrative functions (e.g. hiring, counseling, training, supervising, evaluating, providing professional development opportunities, etc.) for the purpose of maintaining necessary staffing, enhancing productivity of staff, and ensuring necessary department/program outcomes are achieved.
• Prepares a wide variety of often complex materials (e.g. plans, budgets, funding requests schedules, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, providing audit references, making presentations, and/or providing supporting materials for requested actions.
• Presents information on a variety of topics related to administrative responsibilities (e.g. financial information, overviews of programs/services, policies and procedures, etc.) for the purpose of providing general information, training others, implementing actions, etc.
• Researches a wide variety of topics (e.g. policies, eligibility requirements, current practices, staffing requirements, financial resources, etc.) for the purpose of developing new programs/services, ensuring program compliance with established requirements, securing general information and/or responding to requests.
• Responds to issues involving staff, conflicts in policies and regulations, community concerns, parental requests that may result in some negative impact and/or liability if not appropriately addressed (e.g. parents, coaches, principals, students, etc.) for the purpose of identifying the relevant issues and recommending or implementing a plan of action that will efficiently resolve the issue.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements:  Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing projects and programs; overseeing program financial activities; developing effective working relationships; preparing and maintaining accurate records; and administering personnel policies and procedures.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and solve practical problems.  Specific knowledge based competencies required to satisfactorily perform the functions of the job include: pertinent laws, codes, policies, and/or regulations; personnel processes; and standard business practices.

ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize a variety of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is moderate to significant. Specific ability based competencies required to satisfactorily perform the functions of the job include: providing leadership, direction, and team building; communicating with persons of varied educational and cultural backgrounds; establishing and maintaining effective working relationships with individuals from diverse professional backgrounds; working independently under time constraints to meet deadlines and schedules; organizing and communicating information and concepts; setting priorities; working as part of a team; analyzing situations and making accurate decisions; working with multiple projects; dealing with frequent interruptions and changing work priorities; working with detailed information/data and maintaining accurate records; maintaining confidentiality; and facilitating communication between persons with frequently divergent positions.

Responsibility

Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; managing a department; utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some climbing and balancing, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 20% sitting, 40% walking, and 40% standing.  The job is performed under some temperature extremes and in a generally hazard free environment.

Experience: Job related experience with increasing levels of responsibility is desired.
Education: Bachelors degree in job-related area.
Equivalency Required Testing
Certificates: Appropriate Wyoming State Department of Education’s certificate and/or endorsement.
Continuing Educ./Training
Clearances: Criminal Justice Fingerprint/Background Clearance
FLSA Status: Exempt