Office Manager-CHI

Office Manager-CHI Chicago, IL, United States Job Description This individual will manage day to day office tasks and provide high level administrative support to the team. Serve as admin to several leaders as well as support for C-Suite as needed. Office Management: Answers office phone, greets visitors and coordinates their visit as necessary, orders supplies, maintains office equipment, responsible for office upkeep and cleanliness, manages facility contracts and process invoices, manages and coordinates necessary incoming and outgoing shipments, manages freezers/bunkers for employee product and supports brand and sales teams products. Project Management: Support teams with Format information for internal and external communication – memos, emails, presentations, reports, Screen and direct phone calls and distribute correspondence, Organize and maintain the office filing system, Assist with onboarding new employees to include workstation, ordering necessary company issued equipment and necessary supplies. Event Planning: Small to large scale including office meals or smaller team meals, team meetings and events and other vendor/customer meetings as needed. This may include event registration, securing a booth or meeting space, coordinating necessary materials for event, travel, contracts, payments, hotel accommodations, and samples. Local community service events and local team activations. Travel to and help support company National Sales Meeting with tasks assigned by NSM committee. Administrative: Performs advanced and confidential administrative duties for leaders based in CHI (VP/Director), responsible for maintaining a complex calendar, appointment schedules, arrange travel, maintain expense reporting, and perform ad hoc duties as needed. Might be called out by executive and c-suite leaders occasionally, will support additional international executive visitors ad hoc. Schedule: Must be able to work on-site Monday through Friday from 9:00am to 3:00pm CST. Qualifications In addition to the responsibilities listed above, other duties may be assigned by your supervisor, as dictated by business necessity. H.S. Diploma required. Bachelor’s degree preferred. 2-3 years' experience with office management preferred. Knowledge of Office Management required, managing tasks, questions, or logistics with a customer service attitude and always looking to find a way. Problem solving, customer service, organization, written and interpersonal communication, teamwork, proficient in Microsoft Office: Outlook, Word, PowerPoint, Excel. Problem solve, decision making, multi-task, meet timelines, work independently, reach out to team members and provide assistance where needed, take on new tasks and looks for multiple solutions. Reports to Sr. Manager Office Services & Facilities. The base pay range for this position is $27.10 - $37.90 an hour. Actual compensation will be determined based on experience, qualifications, and other job-related factors permitted by law. This pay range represents the anticipated salary for this position at this time. Wells Enterprises is an EEO/AA employer M/F/Vet/Dis About Us Wells Enterprises, Inc. is the largest privately held ice cream manufacturer in the United States. Founded in 1913 by Fred H. Wells and run by the Wells family for generations, the company is an independent operating company of the Ferrero Group, one of the global leaders in sweet, packaged foods. Wells produces more than 200 million gallons of ice cream per year and distributes products in all 50 states. Wells manufactures its signature brand Blue Bunny®, lower-calorie Halo Top®, the iconic Bomb Pop®, and Blue Ribbon Classics®. Wells employs nearly 4,000 ice cream aficionados across the country. The company is headquartered in Le Mars, Iowa, where Wells has made Le Mars the “Ice Cream Capital of the World” as the largest manufacturer of ice cream in one location. Wells operates two manufacturing plants in Le Mars, Iowa, a manufacturing plant in Dunkirk, New York, and a manufacturing facility in Henderson, Nevada. Learn more at www.wellsenterprisesinc.com. What We Offer At Wells, we’re proud to support our employees with comprehensive benefits that enhance health, financial wellness, and include paid time off (PTO). Eligible employees may also receive an annual incentive bonus based on Company performance. Learn more about our benefits here. Job Info Job Identification 2208786 Job Category Sales Posting Date 11/06/2025, 05:22 AM Job Schedule Full time Locations 414 N Orleans St, Chicago, IL, 60654, US