Executive Admin Assistant

Executive Admin Assistant Le Mars, IA, United States Job Description Responsible for performing diverse and advanced administrative duties for executive management. Performs advanced, highly confidential and sensitive administrative responsibilities requiring broad knowledge of the company's policies, procedures and fundamentals. Responsible for creating and preparing professional correspondence, reports, presentations and miscellaneous documents. Coordinate travel arrangements, maintain appointment schedules, process expense reports and ensure smooth office operations to maximize efficiency of their time. Responsible for coordinating weekly high-level Executive meetings, along with preparing and distributing agenda. Responsible for attending meetings, preparing and retaining meeting minutes and meeting follow-up as necessary including communication of important issues to Executive Management. Responsible for coordinating and managing special projects which are deemed to be a high priority and highly confidential. Track and report progress and results on a continuing basis. Responsible for coordinating and preparing budgets, handling P&L statements and safeguarding highly confidential and sensitive financial information. Responsible for the coordination of departmental meetings and events, training, outside consultants, vendors and special committees for management. Participate in special committees and project teams within the company. Responsible for making administrative decisions for the department. Qualifications In addition to the responsibilities listed above, other duties may be assigned by your supervisor, as dictated by business necessity. Associates degree in Business or Administrative Professional. 3 - 5 years' experience providing administrative support to Senior-level Executives. Project Management experience preferred. Knowledge of MS Office and Outlook. Manage multiple tasks/projects with efficiency and delivers results, comfortable working with senior management. Ability to streamline processes through CI, conduct self in a professional manner, ability to set direction and complete work with limited direction. Lead, coordinate and manage projects. Reports to Executive SVP or above based on functional area of support. Direct Reports - N/A Indirect Reports - N/A Wells Enterprises is an EEO/AA employer M/F/Vet/Dis About Us Wells Enterprises, Inc. is the largest privately held ice cream manufacturer in the United States. Founded in 1913 by Fred H. Wells and run by the Wells family for generations, the company is an independent operating company of the Ferrero Group, one of the global leaders in sweet, packaged foods. Wells produces more than 200 million gallons of ice cream per year and distributes products in all 50 states. Wells manufactures its signature brand Blue Bunny®, lower-calorie Halo Top®, the iconic Bomb Pop®, and Blue Ribbon Classics®. Wells employs nearly 4,000 ice cream aficionados across the country. The company is headquartered in Le Mars, Iowa, where Wells has made Le Mars the “Ice Cream Capital of the World” as the largest manufacturer of ice cream in one location. Wells operates two manufacturing plants in Le Mars, Iowa, a manufacturing plant in Dunkirk, New York, and a manufacturing facility in Henderson, Nevada. Learn more at www.wellsenterprisesinc.com. What We Offer At Wells, we’re proud to support our employees with comprehensive benefits that enhance health, financial wellness, and include paid time off (PTO). Eligible employees may also receive an annual incentive bonus based on Company performance. Learn more about our benefits here. Job Info Job Identification 2208748 Job Category Administration Posting Date 11/06/2025, 04:14 AM Job Schedule Full time Locations 1 Blue Bunny Dr SW, Le Mars, IA, 51031, US