What are the responsibilities and job description for the Administrative Assistant position at McCarthy Building Companies, Inc.?
McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion. McCarthy’s reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams. We do this through our award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our core values of: Genuine. We, Not I. All In.
How do McCarthy partners define our culture?
McCarthy Building Companies, Inc. is looking for a full-time Administrative Assistant in our Overland Park, Kansas office. The position is responsible for greeting guests and directing visitor traffic in a friendly and positive manner. In addition, this individual is responsible for various administrative tasks and office support.
Responsibilities
NOTICE TO EXTERNAL SEARCH FIRMS: McCarthy’s Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.
McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.
If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.
How do McCarthy partners define our culture?
- We Live Our Core Values: We do whatever it takes to deliver on our promises with honesty and integrity.
- We are Employee Owned: We are personally invested in building the things people need in our communities.
- We Feel Like a Family: We value genuine connections and help each other succeed in an inclusive environment.
- We are Builders: We respect the work we do and everyone who helps make it happen safely.
McCarthy Building Companies, Inc. is looking for a full-time Administrative Assistant in our Overland Park, Kansas office. The position is responsible for greeting guests and directing visitor traffic in a friendly and positive manner. In addition, this individual is responsible for various administrative tasks and office support.
Responsibilities
- Welcome, greet, and provide directions for visitors, guests, and partners
- Maintain the appearance of the front desk and lobby
- Answer/direct incoming calls
- Maintain office supplies, ordering and scheduling maintenance as necessary
- Receive and distribute incoming mail and packages (physically and digitally)
- Create and maintain filing and mail distribution system
- Maintain packing/mailing supplies and assist office staff in sending outgoing mail through various vendors (USPS, UPS, etc.)
- Process the administration purchasing card logs and expense allocations
- Coordinate engagement events and culture building activities
- Provide onboarding support for new partners (greet and connect with manager, process i9’s, provide building related information, etc.)
- Assist with beverage and snack stocking as directed
- Must have 4 years clerical/administrative experience.
- Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Outlook, Word, and Excel) typing 50 WPM.
- Must be able to work in a fast-paced office environment, able to multitask, meet critical deadlines with eye for accuracy and attention to details.
- Ability to communicate effectively and professionally.
- Ability to work with all levels of project staff and organization.
NOTICE TO EXTERNAL SEARCH FIRMS: McCarthy’s Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.
McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.
If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.