Temporary Office Administrator

Job Description:

McAllister Plumbing, Heating and Cooling seeking a Temporary Office Administrator for their Hamburg, NY, corporate location. In this role, you will maintain accurate office records and ensure operations are efficient to add maximum value to the company. This individual will support the department through a variety of tasks related to accurate entry and maintenance of data.

Summary:

For over 50 years, McAllister has worked diligently to meet the changing heating and air conditioning needs of homeowners and businesses in the Southtowns. Today McAllister continues to operate with the fundamentals of a family business. We provide emergency service and installations for plumbing, heating and air-conditioning equipment.

Responsibilities:

• Assist with creating and processing Purchase Orders (POs)

• Coordinate scheduling for service calls, installations, and technician assignments

• Handle billing and assist with invoicing and payment processing

• Provide walk-in customer support and answer phone inquiries in a professional manner

• Manage incoming and outgoing mail, packages, and deliveries

• Scan, file, and organize company documents and records for easy access

• Support overall office organization and ensure supplies are maintained

Job Qualifications:

• 2 years of administrative experience
• Reliable transportation
• High School diploma or equivalent
• Associate degree or higher is preferred
• Proficient with Microsoft Office Suite or related software
• Service Titan experience a plus

Competencies:

• Excellent written, verbal, and active listening skills
• Strong administrative skills
• Strong organizational skills
• Ability to work individually and as part of a team
• Problem-solving skills
• Excellent time management skills with a proven ability to meet deadlines

The starting base range for this position is $24 to $28 an hour. This is the range of the base pay only, it does not include other components that make up the total compensation package of the position. If offered a position, your total compensation package will be determined by experience, location, skills, and/or education which may result in a total compensation package that falls outside of the provided range

McAllister Plumbing, Heating & Cooling (subsidiaries and affiliates) is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy, or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.