What are the responsibilities and job description for the Marketing Proposal Coordinator II position at MBP?
Overview
Are you passionate about growing your marketing career? Do you enjoy collaborating with a diverse team of experts to develop creative solutions?
MBP is a leading, multi-disciplined construction consulting firm headquartered in Vienna, Virginia. As a member of the MBP marketing team, you will play a key role in working with team members across all areas of the firm to coordinate proposal efforts, develop qualifications packages, and create targeted deliverables and presentations that highlight MBP’s capabilities and unique value.
This Marketing Proposal Coordinator II role is designed for someone ready to take the next step in their AEC marketing career, building on previous proposal coordination experience and expanding into more complex pursuits.
In this role, familiarity with the AEC industry is preferred. We offer exceptional benefits, clear career growth, professional development, and the chance to join a fun, talented marketing team that truly values collaboration and creativity.
Responsibilities
What You'll Do:
As a Marketing Coordinator at MBP, you will take ownership of proposals and marketing efforts that support the firm's strategic pursuits. You will collaborate closely with technical teams, business development leaders, and office leadership to create clear, compelling, and compliant submissions.
Key Responsibilities Include:
- Managing proposals, capabilities packages, and shortlist interview materials from kickoff to delivery
- Reviewing RFPs and developing compliance matrices, schedules, and QC plans
- Working alongside technical staff and BD teams to develop content, themes, and messaging that align with client goals
- Writing, editing, and tailoring resumes, project descriptions, and firm narratives
- Coordinating with teaming partners and subconsultants
- Supporting go/no-go, kickoff, pink/red team reviews, and debriefs
- Maintaining accurate data in Deltek VantagePoint and supporting the development of updates and content
- Ensuring win themes and messaging are consistent throughout responses and presentations
- Using Joist AI and OpenAsset to support content development, organization, and compliance tracking
- Monitoring opportunity websites and routing RFPs to pursuit leaders
- Assisting with print production, assembly, and delivery when required
Who We Are Looking For:
Somebody who thrives in a fast-paced environment, enjoys working with innovative and supportive teammates, and loves turning complex requirements into polished, compelling content. This position is ideal for someone with previous AEC proposal experience who is ready to take on more autonomy and leadership in pursuit management.
Experience:
- Prior experience coordinating proposals for government and private-sector clients; experience in the AEC industry strongly preferred
- Experience with Federal SF 330, state, and municipal submissions is desirable
- Proficient with Adobe InDesign, Microsoft Office, and experience with Deltek Vantagepoint (or similar CRM) and OpenAsset
- Proven success managing multiple deadlines and competing priorities
- Minimum of 2 years of AEC industry proposal experience required
Education/Knowledge:
- Bachelor’s degree in marketing, communications, business, English, or related field, or equivalent experience
Skills and Abilities:
- Exceptional writing, editing, and verbal communication skills
- Strong organization, time management, and detail orientation
- Ability to interpret complex RFPs and develop compliance structures
- Proficiency with Adobe InDesign, Acrobat, and Microsoft Office
- Experience working in SharePoint and OneDrive environments
- Ability to collaborate and build relationships across teams and offices
Guidance/Responsibility:
You will work independently on most assignments while collaborating closely with marketing leadership, business development, and technical staff. This role requires initiative, accountability, and the ability to manage deadlines confidently.
What We Offer:
We are committed to supporting your professional and personal success. MBP offers a comprehensive benefits package including 100% employer-paid medical, dental, vision, life, and disability insurance for employees, a 401(k) profit-sharing plan with company match, competitive pay with semi-annual bonus opportunities, and generous paid time off. Additional perks include tuition assistance, student loan repayment, annual gym reimbursement, paid volunteer time, pet insurance, wellness initiatives, mental health resources, and robust training and development programs. MBP also covers the cost of professional certifications and continuing education.
Status: Full-time
Applicants must be authorized to work in the U.S. without sponsorship.
MBP is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.