Contract Administrator

SUMMARY

Responsible for organizing and coordinating service line and/or client deliverables. Work products include, but are not limited to, invoicing, procedures, contact management, and resources to facilitate organizational effectiveness and efficiency. Works closely with the Area Management team and provides backup support to the Service Strategy and Delivery Executive Assistant(s). The Project Analyst can also be an embedded position on the client’s site.

SKILLS AND ABILITIES

Will have demonstrated competence in the administrative field through extensive years of experience. Will be proficient in Microsoft Office Suite applications and have a solid understanding of Deltek Vantagepoint, contract workflows, change order processes, and invoicing procedures. Ability to use logical thinking, discretion, and personal judgment to perform a variety of office tasks that require special skills and knowledge. Detail-oriented and able to follow instructions without close supervision. Must be able to speak and write clearly and accurately, plan own work and the work of others. Actively seeks ways to help others, streamline processes/procedures, and maximize efficiencies.

MAIN DUTIES

• Review, draft, and document negotiation of contract documents, contract changes, and change orders, ensuring alignment with University standards and proactively minimizing exposure to financial risk and external claims. Ensure all agreements are enforceable and executed by authorized Yale signatories in accordance with established authority thresholds.
• Exercise independent judgment in determining appropriate contract structures, risk allocation, and terms to safeguard the University's interests. Ensure full compliance with applicable federal, state, and local laws, as well as University policies and governance requirements.
• Translate project-specific requirements into clear, comprehensive contractual provisions, partnering closely with Project Managers and stakeholders. Review and validate insurance documentation for construction and consultant agreements to confirm adherence to contractual and risk management requirements.
• Identify, escalate, and resolve complex contractual issues, including inconsistencies between project needs and standard terms, regulatory requirements, or University policies, recommending practical, risk-informed solutions when appropriate.
• Support procurement procedures, including competitive bidding processes, ensuring consistency with University-wide policies and best practices.
• Initiate and manage vendor onboarding through the Supplier Gateway, including inviting vendors and coordinating and reviewing required documentation to facilitate setup in Workday.
• Other duties as assigned.
  
  
  

RESPONSIBILITY/SUPERVISION

Reports to Service Line Leadership or Group Manager, depending upon assignment.

SALARY $40-50/hr

STATUS Part-time

EXPERIENCE QUALIFICATION

Extensive experience in contract administration, procurement, or a related field, with demonstrated ability to manage complex agreements and exercise sound judgment in risk assessment.

EDUCATION/KNOWLEDGE

Knowledge of standard office administrative practices and general accounting principles. An associate’s degree in accounting or a related field is preferred.

MBP is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.