What are the responsibilities and job description for the Proposal Coordinator position at MBH Architects?
We are seeking a highly organized Proposal Coordinator to join our Communications team. In this role you will coordinate with various internal teams to gather information, write and edit content, and use design software to create compelling client proposals.
MBH is an equal opportunity employer that values diversity, equity, & inclusion in the workplace. To request a reasonable accommodation during the interview process, please email resumes@mbharch.com.
What You'll Do
MBH Architects offers the best of both worlds: the resources of a top-tier firm with the supportive culture of a close-knit team. With offices in the San Francisco Bay Area, New York, Denver, Mumbai, and Bengaluru, we provide hybrid flexibility and global reach.
Our success is built on meaningful collaboration and continuous education. Through integrated services (architecture, environmental graphics, fixture and interior design), we deliver world-class projects, including multi-family housing, labs, retail experiences for iconic brands, and many more. We believe great work happens when people feel supported and inspired.
What sets us apart? A strong sense of community, dedication to sustainability and social impact, and a culture that celebrates creativity and connection—whether through design competitions or our legendary waffle-offs.
If you are passionate about your work, and strive for excellence in everything you do, MBH Architects could be the perfect fit for you.
MBH participates in EVerify for all of our US hires and follows applicable local and national hiring laws for all of our locations.
MBH is an equal opportunity employer that values diversity, equity, & inclusion in the workplace. To request a reasonable accommodation during the interview process, please email resumes@mbharch.com.
What You'll Do
- Oversee the entire lifecycle of a proposal, including creating production schedules and tracking deadlines
- Read and interpret client requests (RFPs, RFQs) to determine requirements and ensure the final submission is compliant
- Work closely with project managers, principals, and technical staff to gather project information, develop winning strategies, and integrate content from various sources
- Write, edit, and tailor content
- Use InDesign to create visually appealing and professional-looking proposal documents and presentations
- Utilize and train AI to manage content to be used in future proposals
- Strong graphic, writing, editing, and organizational skills with excellent attention to detail
- Proficiency in Adobe InDesign and other Creative Cloud applications
- Bachelor’s degree in Marketing, Communications, Graphic Design, or related field preferred
- Familiarity with CRM systems a plus
- Ability to manage multiple deadlines simultaneously in a fast-paced environment
- Comfortable working with technical staff and translating concepts into clear, compelling content
- Strong sense of ownership, accountability, and follow-through
- Experience in marketing is a plus
- 100% Paid Medical, Dental, and Vision Insurance
- 401k Profit Sharing
- Paid Holidays, Vacation, Volunteer and Sick Time Off
- Commuter Benefits
- Flexible Spending Accounts
- Company sponsored Life, AD&D, and Disability Insurance
- Professional development stipend
- Hybrid work stipend, office snacks, and monthly lunches
MBH Architects offers the best of both worlds: the resources of a top-tier firm with the supportive culture of a close-knit team. With offices in the San Francisco Bay Area, New York, Denver, Mumbai, and Bengaluru, we provide hybrid flexibility and global reach.
Our success is built on meaningful collaboration and continuous education. Through integrated services (architecture, environmental graphics, fixture and interior design), we deliver world-class projects, including multi-family housing, labs, retail experiences for iconic brands, and many more. We believe great work happens when people feel supported and inspired.
What sets us apart? A strong sense of community, dedication to sustainability and social impact, and a culture that celebrates creativity and connection—whether through design competitions or our legendary waffle-offs.
If you are passionate about your work, and strive for excellence in everything you do, MBH Architects could be the perfect fit for you.
MBH participates in EVerify for all of our US hires and follows applicable local and national hiring laws for all of our locations.