What are the responsibilities and job description for the Part-Time Administrative Assistant (CPA Firm) position at Mazzei & Mazzei, P.C.?
Job Overview
Mazzei & Mazzei, P.C. is seeking a reliable, detail-oriented Part-Time Remote Administrative Assistant to provide administrative support to our CPA firm. This position is ideal for someone who enjoys organizing schedules, managing client data, managing email communications and coordinating client follow-up.
The role averages approximately 5-10 hours per week throughout most of the year, with additional hours available during tax season January through April. The ideal candidate is highly organized, communicates professionally, works well independently, and is comfortable using Quickbooks, Microsoft Office and learning firm-specific software such as ShareFile and ProSeries.
If you’re looking for a flexible, remote position with a local accounting firm, we’d love to hear from you.
Responsibilities
- Manage calendar schedules, appointments, and meetings with precision Microsoft Office and Zoom.
- Perform data entry, filing, and document proofreading to ensure accuracy and confidentiality of sensitive information.
- Assist with bookkeeping tasks using QuickBooks and maintain financial records.
- Support office management duties such as organizing files within Sharepoint.
- Communicate effectively with clients and team members through email and phone, providing timely updates and support.
- Coordinate travel arrangements, and assist with personal or administrative tasks as needed.
Experience
- Proven experience as a Virtual Assistant or in an administrative support role within an office environment.
- Experience in a CPA firm or bookkeeping practice.
- Tax preparation experience.
- ProSeries or other tax software experience.
- Understanding of accounting terminology.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Sharefile or similar docment management experience.
- Familiarity with QuickBooks for bookkeeping and basic accounting functions.
- Excellent organizational skills with the ability to prioritize multiple tasks efficiently.
- Previous experience handling confidential information with integrity is highly valued.
- Experience scheduling appointments and managing executives.
Pay: $25.00 per hour
Benefits:
- Flexible schedule
Work Location: Hybrid remote in Doylestown, PA 18901
Salary : $25