What are the responsibilities and job description for the Benefits and Payroll Specialist position at MAZ SHARED MANAGEMENT COMPANY, LLC?
The Benefits and Payroll Specialist provide support to the Human Resources Department and assist with benefits coordination. This position carries out responsibilities in one or more functional areas, such as benefits, document compliance, and payroll. They will oversee and streamline all aspects of payroll processing within the company, including ensuring each team member gets paid correctly, performing audits and complying with federal and provincial laws.
Job Duties:
1. Conduct benefit orientations to ensure new team members are informed about available benefit options.
2. Oversee the on-boarding and off-boarding process for team members regarding benefit plans.
3. Participate in salary and benefit surveys; update job-specific market data annually.
4. Audit monthly benefit bill statements, identify discrepancies, and reconcile them.
5. Manage benefit support tickets through the HR ticketing system; respond to and assist with team member benefit-related inquiries.
6. Coordinate personal and FMLA leave of absences; manage disability/ADA leave requests.
7. Maintain and adjust paid time off balances within the HRIS.
8. Process medical support orders and tuition reimbursement requests.
9. Collaborate with management, HR stakeholders, and others to develop and communicate compensation and benefit programs.
10. Monitor the effectiveness of programs, recommending modifications to reduce costs and enhance program efficiency.
11. Assist with communication and coordination of the annual Open Enrollment period, including materials preparation.
12. Utilize HRIS software (UKG/Kronos preferred) to manage data and processes in relation to benefits and compensation.
13. Oversee wellness initiatives and promote employee engagement.
14. Manage and update payroll records, which requires precision and organization
15. Analyze data related to payroll processing and employment trends
16. Answer team member questions related to payroll and timekeeping
17. Assist with preparing and processing team member payrolls. Including collating hours worked, deductions, and overtime details and ensuring accuracy