Recruiting Coordinator, Staffing Specialist

The Recruiting Coordinator, Staffing Specialist – Personal Services is responsible for managing and coordinating recruitment and staffing activities from job posting through offer acceptance. This role ensures timely, high-quality hiring for personal services positions by delivering an excellent candidate experience, supporting hiring leaders, and maintaining accurate recruitment records. Upon offer acceptance, the role executes a clear handoff to HR for onboarding and employment processing.

Key Responsibilities

Recruitment & Staffing (Job Posting to Offer Acceptance)

• Create and post job openings for personal services roles across approved job boards and internal platforms
• Source and screen candidates to assess qualifications, availability, reliability, and customer service mindset
• Coordinate and conduct initial candidate outreach, interviews, and follow-ups
• Partner with hiring managers and operations leaders to align on staffing needs, priorities, and selection decisions
• Manage candidate movement through the applicant tracking system (ATS), ensuring accurate and timely updates
• Prepare and extend offers in alignment with approved compensation, schedules, and start expectations
• Maintain consistent communication with candidates through offer acceptance to ensure engagement and commitment

Candidate Experience & Coordination

• Serve as the primary point of contact for candidates throughout the recruitment process
• Provide clear guidance on role expectations, next steps, and timelines
• Proactively address candidate questions or concerns to reduce fall-off prior to offer acceptance
• Ensure a professional, respectful, and customer-focused hiring experience

Compliance, Documentation & Reporting

• Ensure recruitment documentation is complete and compliant through the offer stage
• Maintain accurate candidate and requisition records in the ATS
• Track recruitment metrics such as time-to-fill, offer acceptance rate, and candidate pipeline health
• Identify risks or delays in the hiring process and escalate as appropriate

HR Handoff (Post–Offer Acceptance)

• Execute a structured handoff to HR upon offer acceptance, including complete and accurate candidate documentation
• Communicate offer acceptance details, start expectations, and any special considerations to HR
• Ensure HR has all required information to begin onboarding and pre-employment processing

Qualifications

• High school diploma or equivalent required
• 1–3 years of experience in recruiting coordination, staffing, or customer service; personal services or healthcare experience preferred
• Experience supporting high-volume recruiting in a fast-paced environment
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency with applicant tracking systems (ATS) and standard office software

About Us

Why work for Mays Plus?

We provide our employees with an atmosphere that will encourage them to develop their talents to their highest potential while being caregivers to those in need of personal care services. Join our Team to provide inspired care by offering a loving professional team approach to rendering care, allowing a patient to comfortably remain where they live for as long as services are required.

Wondering what amazing benefits we can offer you?

Full-Time Benefits

• Medical - We offer three options including PHCS PPO Plan, PHCS HSA Plan, or Preventive Plus.

• Dental and Vision - Take advantage of our Delta Dental and VSP plans

• 401k Match - We offer a very generous 401k match

• Paid Time Off - You will begin earning paid time off from day one The annual average for paid time off accrual is 18 days per year to start.

AFLAC - You can access short term disability, accident, and cancer policies through AFLAC

Part-Time & PRN Benefits

• Medical - Part-time are offered Preventive Plus Plan coverage.

• 401k Match - If you average over 1000 hours per year, we offer a very generous 401k match

• AFLAC -You can access short term disability, accident, cancer policies through AFLAC.