What are the responsibilities and job description for the Records Management Officer (RMO) position at Mayor's Office of Contract Services?
Job Description
The Records Management Officer (RMO) serves an important function in the everyday operation of the agency and is a fulltime commitment. He/she is responsible for the maintenance and safeguarding of all agency records from their creation, retrieval until destruction. The RMO also serves as the liaison between the agency and the New York City Department of Records and Information Services (DORIS) and New York State records personnel. He/she maintains and updates the retention schedule of all record types used by the agency when necessary. The retention schedule indicates how many years each record type must be kept until it can be destroyed. Finally, the RMO is responsible for seeing that all agency records are destroyed according to the procedures and protocols established by DORIS and NYS records personnel.
Tasks:
Tasks:
- Maintain and safeguard all agency records from their creation to destruction.
- Ensure that all records at our Brooklyn storage facility and all our facilities are easily identifiable, accessible and retrievable.
- Agency liaison with NYC (DORIS) and State records personnel.
- Attend all record meetings and training sessions sponsored by DORIS and NYS.
- Maintain the agency’s record retention schedule and revise it as necessary.
- Meet monthly or when necessary with supervisor to discuss the status of records projects or changes in record management protocols and
- Prepare documentation for the destruction of records that have met their destruction date.
- Oversee that the destruction of records is done in accordance with all City and State protocols and procedures.
- Knowledge of how to prepare annual record grant proposals for monies to fund record projects.
- Answer requests for physical record retrieval quickly and as efficiently as possible.
- Spearhead the conversion (digitization/scanning) of all agency physical records and the electronic accessibility of them.
Minimum Qual Requirements
1. A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and four years of satisfactory full-time experience purchasing or inspecting, for the purpose of ensuring adherence to purchase or contract specifications, supplies, materials and/or products such as: paints, linoleum, hoses, sand, brick, wire, shades, hardware
and tools; plumbing, electrical machine shop, building and cleaning supplies; furnishings and furniture, lumber and wood related products; metals; equipment; foods, drugs, and chemicals; fuel; textiles; printing, stationary and other sundry items; or
2. A baccalaureate degree from an accredited college or university, and one year of satisfactory full-time
experience as described in "1" above; or
3. A satisfactory combination of education and/or experience equivalent to "1" or "2" above. Undergraduate college credits may be substituted for experience on the basis that 40 semester credits from an accredited college or university may be substituted for each year of required experience. However, all candidates must have a four-year high school diploma or its educational equivalent and at least one year of satisfactory full-time experience as described in "1" above.
Driver License Requirement: By the time you are appointed to this position, you must have a motor vehicle driver license valid in the State of New York. If you have moving violations, license suspension(s) or an accident record, you may be disqualified. This license must be maintained for the duration of your employment.
and tools; plumbing, electrical machine shop, building and cleaning supplies; furnishings and furniture, lumber and wood related products; metals; equipment; foods, drugs, and chemicals; fuel; textiles; printing, stationary and other sundry items; or
2. A baccalaureate degree from an accredited college or university, and one year of satisfactory full-time
experience as described in "1" above; or
3. A satisfactory combination of education and/or experience equivalent to "1" or "2" above. Undergraduate college credits may be substituted for experience on the basis that 40 semester credits from an accredited college or university may be substituted for each year of required experience. However, all candidates must have a four-year high school diploma or its educational equivalent and at least one year of satisfactory full-time experience as described in "1" above.
Driver License Requirement: By the time you are appointed to this position, you must have a motor vehicle driver license valid in the State of New York. If you have moving violations, license suspension(s) or an accident record, you may be disqualified. This license must be maintained for the duration of your employment.
Additional Information
As a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the notice to see if you may be eligible for programs and how to apply at nyc.gov/studentloans.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
To Apply
Click, "APPLY NOW" Current city employees must apply via Employee Self-Service (ESS)
55-a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Work Location
33 Beaver St, New York Ny
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.