MAYERS FOUNDATION CLERK

Reports To:  Director of Public Relations/Foundation Executive Director

Employee Type:              EXEMPT              X    NON-EXEMPT

POSITION SUMMARY:

The Foundation Clerk is primarily responsible for the oversight, coordination, and daily operations of the Thrift Store, including volunteer scheduling, workflow management, and the implementation of efficient processes to support successful operations and fundraising goals. This position provides guidance to volunteers and ensures a well-organized, customer-friendly environment aligned with the Foundation’s mission.

In addition, the Foundation Clerk serves as a support role to the MHF Program Director, assisting with Foundation events, donor activities, and other initiatives that advance the goals of the Mayers Healthcare Foundation and the Hospital District.

This job description is intended to identify some of the primary duties and responsibilities.  Mayers Memorial Hospital District reserves the right to modify, supplement, delete or augment the duties and responsibilities specified in this position description, at MAYERS MEMORIAL HOSPITAL DISTRICT’S sole and absolute discretion.

POSITION QUALIFICATIONS:

1. Experience in retail business, nonprofit operations, or equivalent experience in a healthcare setting preferred.
2. Demonstrated history of community involvement and knowledge of available community resources.
3. Experience with fundraising, donor engagement, or event coordination preferred.
4. Proficiency in Microsoft Office applications and basic financial tracking systems.

POSITION RESPONSIBILITIES:

General Competencies:

1. Professional behavior is demonstrated, both when on duty and as a representative of MMHD outside of normal work hours.
2. Ability to work with others, at all levels within the organization, and collaborate effectively.
3. Above-average interpersonal, problem-solving, and written and oral communication skills.
4. A positive working relationship with patients, visitors, and facility staff is demonstrated.
5. Organizational ability and time management is demonstrated.
6. Produces deliverable products on time, within budget with minimal direction.
7. Demonstrates the ability to compile and organize data using Microsoft Office Applications.  Ability to make appropriate recommendations or conclusions, given the data obtained.
8. Maintains an organized set of records, upon request, for the functions that are performed within the scope of this job.
9. Communicates appropriately and clearly to directors, managers, and coworkers.
10. Performs all assigned tasks accurately, to include proper spelling and grammar, reference materials, and minimal mathematical calculation.
11. Takes direction from others to include those employees of other departments with which he/she works on a temporary basis in accordance with the chain of command.
12. Maintains all information as confidential as appropriate, to include payroll, personnel information, and other information obtained during the course of performing job duties that is confidential.
13. Demonstrates ability to effectively use office machines in the performance of job functions.
14. Answers phone calls, assists public, and forwards appropriately if necessary and in a professional and friendly manner.
15. Other duties as assigned.

Specific Competencies:

1. Manages and organizes the Thrift Store for the Foundation.
2. Schedules all volunteers for coverage at stores.
3. Works closely with Foundation staff to order and track vendor invoices.
4. Collects cash sales from registers on a regular basis to reconcile and deposit.
5. Tracks taxable and non-taxable sales on Excel worksheets.
6. Attends volunteer meetings to provide information and obtain input from volunteers.
7. Works closely with Foundation staff for the marketing of Foundation stores: website, social media, and news/media articles/ads.
8. Develops short- and long-range goals to implement and manage an effective fundraising stores program.
9. Establishes, monitors, and maintains record-keeping systems for stores.
10. Willingness to respond and assist with other needs of the Foundation and/or Hospital Administration.

Professional Requirements:

1. Adheres to dress code; appearance is neat and professional.
2. Completes annual education requirements if applicable.
3. Maintains regulatory requirements.
4. Wears identification while on duty.
5. Attends annual evaluation and participates actively in this process.
6. Reports to work on time and as scheduled; completes work in designated time.
7. Attends all meetings as appropriate.
8. Exhibits the mission, ethics and goals of Mayers Memorial Hospital District in the performance of job duties.

WORKING CONDITIONS:

1. Willingness to work beyond normal working hours and in other positions temporarily when necessary.
2. Is involved with personnel, visitors and government agencies, etc., when necessary.
3. Must function independently, have personal integrity, have flexibility and the ability to work effectively with other personnel, clients and support agencies.

PHYSICAL REQUIREMENTS:

1. Sits, stands, bends, lifts, walks and moves intermittently during working hours.
2. Able to lift 20 lbs.

Salary : $19 - $23