Purchasing Coordinator

Job OverviewThe Maybourne Beverly Hills Hotel invites you to explore opportunities to push your creativity and be outstanding in a career that will bring out your craft and passion. We look for people that will share our vision and help bring it to life. If this is something you want to be a part of, we look forward to receiving your application.Summary of PositionThe Purchasing Coordinator supports the day-to-day execution and operations of the Purchasing & Procurement Department by processing orders, coordinating deliveries, maintaining purchasing records, and providing administrative support to ensure efficient hotel operations. Roles and ResponsibilitiesCore functions of the position, but are not limited to the following;Purchasing & Ordering• Prepare and submit daily purchase orders for hotel departments, including F&B, Rooms, Spa, Retail, Engineering, and Minibar.• Confirm pricing, product availability, and delivery timelines with vendors.• Maintain par levels and assist in monitoring low-stock items; escalate shortages to the Purchasing Manager/Director.• Support urgent or same-day ordering needs when requested.Vendor Communication• Communicate with vendors regarding order confirmations, substitutions, lead times, back orders, and availability issues.• Request product information, quotes, and updated price lists as needed.• Maintain vendor contact lists and ensure vendor information is current.Receiving & Inventory Support• Coordinate with Receiving to reconcile deliveries and resolve discrepancies, damages, or missing items.• Track vendor credits and replacement requests.• Assist with preparation for monthly inventory counts, including data entry, count sheets, and updates.Data Entry & Systems Management• Accurately enter invoices into purchasing or inventory systems with proper GL coding.• Maintain organized digital and physical purchasing files, including POs, invoices, MSDS sheets, and quotes.• Update and maintain inventory, purchasing logs, and tracking spreadsheets.Tracking Cost & Reporting• Update price trackers, comparison sheets, and product logs.• Monitor pricing changes and notify the department of increases or discrepancies.• Assist with spend analysis and reporting as directed.Internal Support• Respond to daily purchasing requests from hotel departments in a timely manner.• Assist with researching and sourcing product alternatives when items are discontinued or unavailable.• Help prepare documents for new vendor setups and credit applications.Administrative Duties• Maintain organization of the purchasing office and ensure necessary supplies are available.• Support onboarding tasks for new suppliers (documentation, compliance materials, etc.).• Assist with weekly or monthly departmental reporting.QualificationsStrong attention to detail and accuracy in data entry.Excellent communication and follow-up skills.Ability to prioritize tasks in a fast-paced environment.Proficiency in Microsoft Excel, Word, and purchasing/inventory systems. Strong organizational skills with the ability to handle multiple requests at once.1–2 years of purchasing, supply chain, hotel operations, or administrative experience preferred.Hospitality experience highly desirable.Physical Requirements• Ability to lift up to 50 lbs occasionally (receiving support, handling samples, etc.).• Ability to stand or walk for short periods when assisting with receiving or inventories. • Regular use of computer, phone, and office equipment.Equal Opportunity Employer:Maybourne is proud to be an Equal Employment Opportunity. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Job applicants with disabilities who need assistance or an accommodation in order to apply for a position (or their representative) should contact the HR department directly.VisionLeading the future of luxury lifestyle; curating distinctive and enriching experiences.PurposeCreating Stories of DistinctionThe Maybourne MindsetPut People at our heartStay two steps aheadMake the magic happenWho you would be working forMaybourne Hotel Group owns and manages Claridge's, The Connaught, The Berkeley, The Maybourne Riviera, The Emory and The Maybourne Beverly Hills – six of the world's most renowned luxury hotels.Our hotels have histories that stretch back over a century. And, while each one retains its timeless appeal and individual nature, we are committed to ensuring they are always in tune with the wants and wishes of today’s discerning guests.A warm welcome and cool spirit define The Maybourne Beverly Hills, the newest member of our hotel family. Blending our signature service style with the energy of Beverly Hills, expect culinary creativity and contemporary comfort, all wrapped up in a landmark location. The Maybourne Beverly Hills is California, through and through.Company BenefitsMedical/Dental/Vision InsuranceCompany matched 401(k) planCompany matched Health Savings PlanFlexible SpendingPaid HolidaysPaid Time OffPaid Sick LeaveEmployee Assistance ProgramFree ParkingEmployee Recognition ProgramsColleague mealsColleague Referral Incentive program*The Maybourne Beverly Hills participates in E-Verify.*

Salary : $29 - $30