What are the responsibilities and job description for the AP/AR Coordinator position at May Construction, LLC?
About May Construction
May Construction, LLC is a fast-growing construction company based in Brentwood, TN, built on close relationships with our clients and trade partners. We are an entrepreneurial, people-first organization where every team member plays a meaningful role in shaping how we work. As we scale, we are building the systems and processes that will carry us forward — and we want team members who are excited to be part of that journey.
Position Summary
We are looking for a detail-oriented, relationship-driven AP/AR Coordinator to join our growing finance team. This is not a "steady state" role — you will be an active contributor to building and improving the accounting processes and workflows that support our operations. You will work directly with vendors, subcontractors, and clients on a regular basis, so a warm and professional communication style is just as important as your accounting skills. If you thrive in a dynamic environment, enjoy problem-solving, and want your work to genuinely matter, we would love to meet you.
Key Responsibilities
Accounts Payable
- Process and code vendor and subcontractor invoices with accuracy and timeliness
- Manage payment runs and maintain organized AP records in QuickBooks Online
- Build and maintain strong working relationships with our vendor and subcontractor community
- Reconcile vendor statements and resolve discrepancies promptly
- Assist with W-9 collection and 1099 preparation
Accounts Receivable
- Prepare and issue client invoices, including cost-plus billing documentation and backup
- Track and follow up on outstanding receivables in a professional and relationship-preserving manner
- Apply and reconcile incoming payments in QuickBooks Online
- Communicate with clients regarding billing questions, statements, and account status
Process Building & General Accounting
- Partner with leadership to identify gaps and help develop, document, and implement AP/AR procedures
- Maintain organized job cost records to support project managers and leadership reporting
- Assist with month-end close activities including reconciliations and transaction reviews
- Support the VP of Finance and other leadership with ad hoc reporting and special projects as needed
What We're Looking For
- Demonstrated experience in both accounts payable and accounts receivable — construction industry experience a plus
- Hands-on proficiency with QuickBooks Online — required
- Working knowledge of cost-plus billing and job cost accounting — strongly preferred
- Comfort operating in a growing, fast-moving environment where not everything is spelled out yet
- A genuine love of working with people — you will be talking with vendors and clients regularly, and those relationships matter to us
- Strong organizational skills and a high degree of accuracy
- Self-starter mentality with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills
Education & Experience
- Bachelor's or Associate's degree in Accounting, Finance, or a related field preferred
- 2 years of AP/AR experience, ideally in construction or a project-based environment
- QuickBooks Online certification is a plus, but not required
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
Experience:
- QuickBooks Online: 2 years (Required)
- Cost Plus Billing: 1 year (Preferred)
Ability to Commute:
- Brentwood, TN 37027 (Required)
Work Location: In person
Salary : $55,000 - $65,000