Administrative Assistant

For nearly 90 years, Maxx Properties has built a legacy on trust, integrity and dedication. We take pride in the strong relationships we've cultivated with both our residents and our associates throughout the country. Maxx has cultivated a portfolio of 35 owned and operated apartment communities, two national corporate offices and over 300 employees in seven states. We have an exciting opportunity for an Administrative Assistant to join our Executive Team in our Purchase Corporate office.

The Opportunity

The Administrative Assistant is responsible for providing high-level administrative support within our Purchase Corporate Office for our Executive Team. The ideal candidate possesses clear communication skills and strong attention to detail with the ability to take ownership of various projects while maintaining strong organizational skills in a fast-paced environment.

Essential Job Functions

• Perform diverse administrative duties and manage high-level tasks including but not limited to in-person and virtual meetings, events planning, calendar management, travel arrangements and managing confidential information
• Prepare and coordinate internal and external meetings/conference calls including conference rooms, venues, transportation, food and the preparation of meeting materials
• Answering and screening phone calls; responding to emails and inquiries in a timely and professional manner
• Drafting and proofreading emails, documents and letters
• Create presentations, proposals and reports for various Executives in Microsoft Suite and other applicable systems
• Monthly expense reporting within Concur
• Create and maintain accurate files for the Executive Team
• Prepare outgoing mail and FedEx packages for the Executive Team
• Tertiary assistance to reception and offing mailings
• Act as an ambassador and liaise with internal teams, board of directors, business associates, vendors and business partners
  
  

Skills & Qualifications

• 2-5 years of Administrative Assistant experience
• Bachelor’s degree (or associate’s degree in a relevant field) is preferred
• Strong project management skills and the ability to multi-task on multiple projects simultaneously
• Strong written and communication skills
• Proficiency in Microsoft Office including Word, PowerPoint and Excel
• Proficiency in Concur or similar expense management system
• Strong organization and time management skills
• Strong analytical and problem-solving skills
• Must be able to maintain a high degree of confidentiality
  
  

Employee Perks & Benefits

• Medical, vision and dental plans (multiple options to choose from)
• Discretionary/performance year-end bonuses
• 17 days of PTO (employees may carry over up to 5 unused days to the following year)
• An extra day of PTO is provided for each year of employment (max. 25 days)
• 7 days of Sick & Safe time each year (employees may carry over 100% of their unused balance)
• 401(k) with a company match
• Up to $2,500 for tuition reimbursement towards work-related coursework
• Take advantage of the Family Resource Fund - $750annual reimbursement for child/children's education or extra curricular activities
• Employee assistance program
• Life and disability insurance
• Flexible spending account
• Health savings account
• Pet, legal and identify-theft insurances
  

MAXX Properties is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, among other things, or as a qualified individual with a disability. Equal Employment Opportunity is the law.

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