What are the responsibilities and job description for the Billing Specialist position at MAXTECH?
MAXtech Agency, a fast-growing IT Managed Service Provider and cybersecurity firm, is seeking a Billing & Accounts Coordinator to support our finance and operations team. This role is ideal for someone who is organized, detail-oriented, and comfortable communicating with clients about billing matters.Key ResponsibilitiesPrepare and send invoices to clients for services, projects, and recurring agreementsSend monthly account statements and follow up on overdue balancesIssue late payment reminders based on preset timelines and policiesManage incoming billing emails and phone calls, providing friendly, accurate assistanceAudit vendor invoices for accuracy, contract alignment, and proper cost allocationsWork with internal teams (techs, project managers, sales) to clarify billing detailsMaintain proper records inside Xero, our accounting systemTrack outstanding A/R and assist management with collections reportsRecommend improvements to billing workflows and documentationQualificationsExperience in billing, accounts receivable, bookkeeping, or administrative financeFamiliarity with Xero (preferred) or other accounting platformsStrong attention to detail and accuracyExcellent communication skills — both written and verbalAbility to manage multiple tasks and deadlinesProfessional, customer-friendly demeanorExperience in an IT MSP environment is a plus but not requiredSchedule & CompensationPart-time or full-time options available (20–40 hours/week)Competitive hourly rate based on experienceHybrid work available after trainingOpportunity to grow within a fast-scaling MSPCompany DescriptionMAXTECH - WHERE TECHNOLOGY LIVES.We provide technology services to small and medium sized businesses. This ranges from Web Design/Development, Digital Marketing/Advertising, IT Managed Services, IT Projects, and VoIP Phone Systems.
Salary : $20 - $27