Program Coordinator HAI Industry Programs

Maxonic maintains a close and long-term relationship with our direct client. In support of their needs, we are looking for a Program Coordinator HAI Industry Programs.

Job Description:

Job Title: Program Coordinator HAI Industry Programs

Job Type: Contract

Job Location: Stanford, CA

Work Schedule: Onsite

Pay Rate: $40, Based on experience

Description:

Human-Centered Artificial Intelligence (HAI) seeks a temporary Program Coordinator to support the industry programs team efforts, meetings, and portfolio. Working closely with the Director of Industry Programs, the coordinator will manage day-to-day program operations across a dynamic, fast-paced portfolio of events, meetings, and programs that support scholars, fellows, and students – as well as industry partners and visitors- coordinating logistics, communications, and administrative support.

Core Duties:

● Program & Event:

○ Coordinate logistics for meetings, delegation/visits, workshops and special events including scheduling, space reservations, onboarding, catering, calendar invitations, virtual meeting setup, and on-site logistics.

○ Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking.

○ Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.

○ Assist with other unit and/or coordinator’s workshops, and program-specific events during peak programming periods.

● Industry Affiliate Engagement:

○ Monitor attendance and participation, manage mailing lists, track program status changes, and serve as a primary point of contact for the director’s communications and follow-up.

○ Provide administrative and logistical support for industry research collaborators on an as-needed basis, including coordination with relevant departments and personnel.

● Finance & Purchasing:

○ Manage purchasing cards, purchase orders, travel reimbursements, and track these across multiple programs/events

○ Track program funding and participation by fiscal year and liaise with the finance team and/or other program coordinators to resolve funding, billing, and compliance matters.

● Operations:

○ Oversee office supplies, shared space, and day-to-day operational needs.

○Manage calendars and travel for leadership, and support internal data management and tracking projects.

Requirements:

Minimum Requirements:

Education & Experience: High school diploma or equivalent and six years of administrative experience, or combination of education and relevant experience.

Preferred:

• Experience working in a similar hybrid academic-industry environment and being comfortable working in a fast-paced, evolving setting.
• Strong written and verbal communication skills, with the ability to work effectively with a variety of stakeholders.
• Flexibility and adaptability, including the ability to adjust priorities and respond to changing needs within a growing unit, as well as the ability to work independently, take initiative, and collaborate effectively as part of a team.

About Maxonic:

Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients.

Interested in Applying?

Please apply with your most current resume. Feel free to contact Sambhav Raj (sambhav@maxonic.com/(408) 400-2315) for more details.