A/R CLERK

Maximum Quality Foods, Inc.

Job Description

Job Title: Accounts Receivable Clerk                                                 FLSA/Grade: Non-Exempt/Hourly

Reports to: Finance Manager                                                              Department: Accounts Receivable

Maximum Quality Foods, Inc. is an independent foodservice distributor located in Linden, NJ. Family-owned and operated for over 46 years, we are proud to serve all of New York, New Jersey, and Delaware, as well as parts of Connecticut, Rhode Island, Pennsylvania, and Maryland.

Position Summary:

The Accounts Receivable Clerk is responsible for all accounts receivable activities in the office to include preparation, review and maintenance records.

The position of Accounts Receivable Clerk is exempt from the overtime provisions of the Federal Fair Labor Standards Act and shall not be entitled to overtime compensation for hours worked more than 40 in any one work week. 

The Accounts Receivable Clerk shall be accountable and supervised by the Staff Accountant.

Essential Duties & Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•  Reconcile Driver receipts and verify and reconcile driver receipts upon driver return to ensure accuracy and completeness of all transactions. 
•  Reconcile customer invoices to driver manifests, ensuring that all billing details are accurate and aligned.
•   Prepare and process daily deposits, ensuring that all funds are accurately accounted for and deposited in a timely manner.
•   Maintain detailed notes and records for all post-dated checks and NSF (non-sufficient funds) checks to ensure proper handling and follow-up.
•   Pull daily bank deposits and perform reconciliation to ensure that all funds are properly recorded and discrepancies are addressed.
•   Perform check scanning duties as needed to support the accounts receivable process.
•   Provide backup support to the Cash Application Clerk, assisting with the application of customer payments and resolving payment-related issues as necessary.
•   Assist with filing and maintaining accurate financial records and documentation as required.
•   Perform other accounting and administrative duties as assigned by management to support the finance department.

Competencies:

• Oral Communication Skills
• Written Communication Skills
• Customer Service
• Professionalism
• Math Aptitude
• Organization
• Computer Literacy
• Time Management        

Supervisory Responsibility:

• None

Work Environment:

• Office

Physical Demands:

• None

Minimum Knowledge, Skills and Abilities:

• High School Diploma or Equivalent

Benefits:

•                        PTO - Vacation, Personal and Sick

•                        Comprehensive Benefit Package - Medical, Dental and Vision

•                        Life Insurance

•                        401(k)

*The above job description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not to be construed as an employment contract or contract of any kind. Maximum Quality Foods, Inc. is an “At Will” employer. Employees can be re-assigned at any time and given other duties within the corporation. Maximum Quality Foods, Inc. has the right to change, modify, suspend, interrupt or cancel in whole or in part any job function outlined in a job description at any time and without advanced notice to the employee.