Office Assistant/Receptionist

Job Overview
We are seeking a professional and organized Office Assistant/Receptionist to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and maintaining an efficient front desk environment. The ideal candidate will possess strong administrative skills, be proficient with office management tools, and demonstrate excellent communication and organizational abilities. Bilingual skills are a plus, as well as experience with medical or dental reception duties. This position offers an opportunity to work in a dynamic office setting where attention to detail and multitasking are essential.

Responsibilities

• Greet visitors and clients courteously at the front desk, managing multi-line phone systems with professionalism and courtesy
• Handle incoming calls, direct inquiries, and provide excellent customer support using phone etiquette
• Manage appointment scheduling, calendar management, and coordinate meetings using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and maintain accurate records using office management software such as QuickBooks and other relevant platforms
• Assist with administrative tasks including proofreading documents, managing correspondence, and supporting office management activities
• Support bookkeeping and basic bookkeeping tasks as needed
• Maintain a tidy and organized reception area and office environment
• Provide clerical support such as typing, proofreading, and document preparation for various departments
• Manage office supplies inventory and place orders when necessary
• Assist with personal assistant duties or medical/dental receptionist tasks if applicable

Qualifications

• Proven experience in office administration, clerical work, or reception roles; prior medical or dental receptionist experience is a plus
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
• Familiarity with QuickBooks or similar accounting software is desirable
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Exceptional phone etiquette and customer service skills; bilingual abilities are preferred but not required
• Ability to handle sensitive information discreetly with high attention to detail
• Strong typing skills with accuracy and speed; proofreading skills are advantageous
• Experience with calendar management, filing systems, and office management practices
• Demonstrated time management skills with the ability to prioritize tasks effectively

This position is ideal for a motivated individual who thrives in an administrative role supporting daily office functions while delivering outstanding customer service.

Pay: $18.00 - $21.00 per hour

Expected hours: 32.0 per week

Work Location: In person

Salary : $18 - $21