Office Administrator / Receptionist

Maxim Physical Therapy in Redding, CA is seeking an Office Admin to join our established, high-performance clinic. We're looking for someone detail-oriented and people-focused to be the first point of contact for our patients.

This is a great fit for someone who thrives in a busy, organized, and professional environment.

Job Overview
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks and supporting the overall efficiency of our daily activities. This position requires a detail-oriented individual who can handle multiple responsibilities while maintaining a professional demeanor.

Duties

• Serve as the first point of contact for patients at the front desk, providing excellent customer service.
• Verify insurance coverage and process authorizations
• Input and manage patient data accurately
• Assist with patient setup and coordination with therapists
• Manage phone systems, directing calls and taking messages as necessary.
• Perform data entry tasks, ensuring accuracy and confidentiality of information.
• Assist with scheduling appointments and coordinating meetings for team members.
• Provide administrative support to executives and staff, including personal assistant duties when required.
• Maintain organized office files and records, both digital and physical.
• Proofread documents for accuracy and clarity before distribution.
• Utilize Microsoft Office for document creation, spreadsheets, presentations, and communication.
• Implement effective time management strategies to prioritize tasks and meet deadlines.

Requirements

• Bilingual proficiency is preferred to enhance communication with diverse clients.
• Experience with phone systems and front desk operations is highly desirable.
• Strong data entry skills with attention to detail are essential.
• Proven time management skills to effectively handle multiple tasks simultaneously.
• Proficient in Microsoft applications for daily operations.
• Previous experience in an administrative role is advantageous.
• Excellent proofreading abilities to ensure high-quality documentation.
• Strong organizational skills with the ability to maintain a tidy office environment.
• Experience in a medical or therapy front office setting preferred
• Knowledge of insurance processes a plus
• Excellent communication, organization, and multitasking skills
• Friendly, professional, and confident demeanor

To apply, email resume to: jimtomasin@maximpt.com

Be part of a team that values professionalism, positivity, and patient care.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

• Paid time off

Work Location: In person

Salary : $18 - $21