Operations Coordinator

About MaxClean Restoration:
Join the high-energy, fast-growing team at MaxClean Restoration, Central New Jersey’s go-to full-service restoration company! We tackle water, fire, and mold damage, offering pack-outs, content processing, and reconstruction. From emergency services to stunning rebuilds, we’re all about restoring properties and bringing peace of mind with unmatched quality and a customer-first vibe. Ready to dive into a fun, fast-paced workplace where every day is an adventure? Come make a difference with us!

Job Summary:
We’re on the hunt for a vibrant, highly organized, and tech-savvy Team Coordinator to be the heartbeat of our operations! In this role, you’ll be the go-to liaison connecting our field crews, project managers, insurance companies, property owners, and Third Party Administrators and other parties. Your dynamic energy, razor-sharp communication skills, and rock-solid organizational prowess will keep our projects humming, our clients thrilled, and our team firing on all cylinders. This is your chance to shine in a thrilling, fast-paced environment while growing your office management skills in a fun, supportive company!

Key Responsibilities:

• Be the communication superstar linking field staff, project managers, insurance companies, property owners, and Third Party Administrators with seamless, high-energy coordination.
• Daily team activities, meetings, and project schedules using tools like Google Workspace, Microsoft Office, Xactimate, and project management software to keep our emergency services, pack-outs, content processing, and reconstruction projects on track.
• Tackle customer inquiries with speed and finesse, directing them to the right team members and solving issues like a champ.
• Keep our office buzzing by managing supplies, organizing filing systems, and nailing documentation with precise data entry, proofreading, and filing.
• Amplify communication across departments, ensuring info flows fast and freely through internal messaging systems.
• Keep the workspace vibrant, organized, and meeting-ready while providing clerical support that keeps us moving forward.
• Bring bilingual flair when needed to connect with our diverse clients and team members like a pro.

Qualifications:

• Experience in office management, administrative, or coordination roles (bonus points for restoration, construction, medical, or dental reception experience!).
• Tech-savvy: A wizard with Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), Xactimate, project management tools, and CRM software; you pick up new tech like it’s second nature.
• Highly organized: A multitasking maestro with killer organizational skills to juggle complex schedules, prioritize tasks, and keep records spot-on.
• Effective communicator: Stellar verbal and written skills with polished phone etiquette to wow diverse stakeholders with clarity and charm.
• Top-notch customer service skills and experience rocking multi-line phone systems or front desk duties.
• Bilingual abilities? That’s a huge plus to connect with our diverse clients!
• Familiarity with QuickBooks is a bonus but not required.
• Knowledge of insurance processes or Third Party Administrator interactions is a plus.
• Thrive in a high-octane, fast-paced environment while keeping cool, focused, and ready for action.
• High school diploma required; associate’s or bachelor’s degree preferred.

Why Join MaxClean Restoration?

• Jump into a fun, collaborative team that’s all about crushing it in emergency services, content processing, and reconstruction across Central New Jersey.
• Thrive in a high-energy, fast-growing company where every day brings new challenges and chances to shine.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Work Location: In person

Salary : $20 - $25