Accounts Payable Analyst

**Primary Responsibility:**

We are seeking an Accounting Clerk to perform a variety of routine and non-routine accounting functions in accordance with standard procedures as part of accounts payable.

Duties and Responsibilities:

• Coordinate accounts payable activities, ensuring timely and accurate processing of invoices and payments.
• Receive and verify invoices and purchase orders for goods and services, maintaining accurate records and resolving discrepancies.
• Process weekly and as needed payments via ACH, Wire and/or checks, adhering to company policies and procedures.
• Collaborate with company personnel and vendors regarding various aspects of accounts payable, providing excellent customer service and resolving issues efficiently.
• Obtain approvals for departmental expenses, ensuring compliance with company policies and procedures.
• Maintain an electronic indexing system for purchase orders and invoices (paid and open), ensuring accuracy and accessibility.
• Process high volumes of invoices on a regular basis, meeting tight deadlines and delivering results under pressure.
• Reconcile RNI (Received, Not Invoiced) and Unvouchered reports, identifying and addressing any discrepancies or errors.
• Determine correct GL coding for invoices, ensuring accurate financial reporting and compliance with regulatory requirements.
• Mail out weekly payables checks to vendors, maintaining positive relationships and resolving any issues promptly.
• Research and resolve accounts payable problems, utilizing analytical skills and attention to detail to deliver effective solutions.
• Respond to all vendor inquiries, providing timely and accurate information to maintain excellent customer service.
• Reconcile vendor statements, researching and correcting discrepancies to ensure accuracy and fairness.
• Reconcile monthly credit card statements, identifying and addressing any errors or discrepancies.
• Utilize system reports to analyze and document accounts payable activities, providing valuable insights and recommendations for process improvements.
• Process expense reports, ensuring accuracy and compliance with company policies and procedures.
• Assist with month-end closing, participating in the preparation of financial reports and statements.
• Provide support documentation for audits, ensuring accuracy and completeness of records and information.
• Maintain 1099 records and provide support as needed.

Minimum Qualifications:

• Competencies:
• Analytical: Synthesizes complex information; collects and researches data; uses intuition and experience to complement data.
• Quality: Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Adaptability: Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Judgment: Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
• Dependability: Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
• Knowledge/Skills/Abilities:
• Language Skills: Ability to write routine reports and correspondence; ability to communicate effectively.
• Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages; ability to apply concepts of basic algebra and geometry.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form; analytical skills required to resolve problems.
• Microsoft Office (Outlook, Excel) proficient.
• Education/Experience:
• Associate Degree in Business Administration or Associate Degree in Accounting required.
• Accounts payable or related accounting in Manufacturing work a plus.
• Oracle and/or Epicor and ECM/IDC experience a plus.
• Physical Requirements:
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, or crouch.