What are the responsibilities and job description for the Capital Procurement Specialist position at MAV Project Services?
Procurement Specialist - Capital Projects
About MAV Project Services
MAV Project Services matches highly qualified project management professionals with career opportunities.
Description
The Procurement Specialist is a contract position hired to work under Client’s procurement direction, policies, and procedures.
Role Description:
Position performs and supports buying activities of services, materials and equipment. Position performs sourcing activities for support of capital projects according to Client’s needs.
Job Responsibilities:
- Perform work activities efficiently while continuously looking for cost-saving opportunities
- Participate in the development and support of estimating efforts including issuing Requests for Information (RFIs) and Requests for Proposals (RFPs), conducting research, and developing sourcing strategies for assigned items
- Develop supplier lists and issue Request for Proposal (RFP) packages, and RFP amendments accordingly, for various standard equipment, material, and services
- Develop purchasing and sourcing strategies
- Assist project team in the development of performance-based scopes of work and understand specifications and drawing packages in supporting efforts
- Participate in project team meetings as needed to provide procurement input and gain awareness of project needs in order to proactively identify and address any deficiencies in the current service contract portfolio
- Ensure Project Managers are following Procurement Best Practices
- Schedule and assist / lead pre-bid meetings and coordinate discussions between suppliers and technical personnel
- Perform evaluation of proposals and conduct supplier negotiations
- Write supplier communications that explain and support the source selection process and decision
- Verify delivery of material and services purchased align with the project schedule
- Understand terms and conditions and contract information
- Support contract administration and subcontract management
- Participate in procurement meetings as required
- Develop and maintain relationships with suppliers, engineers, construction, and essential project personnel
- Work with project team in the preparation of various contracts for contract services, labor, sub-contracts, materials, off-site services, equipment rental, etc.
- Develop understanding of Client’s policies and procedures for writing and processing purchase orders and contracts
- When required or directed by Client, gather and track actual costs against purchase orders and contracts and monitor variances utilizing SAP and/or other Client’s software tools
- When required and directed by Client, audit supplier invoices to assure compliance with contract requirements
- When directed by Client, establish and maintain databases for tracking and provide reports on purchasing activity, performance, and progress
- Obtain necessary signatures of parties to agreements; coordinate termination of agreements, contracts, as necessary
- Coordinate the review and approval of purchase orders and contract documents generated for compliance per Client’s procedures
Qualifications & Skills for Success:
- Safety Champion – portrays a personal example of excellent safety, performance, mindset, and commitment
- Minimum of 8 years of experience in negotiating contracts and working procurement coordination on major petrochemical projects
- Five years’ experience in managing purchase orders, administering contracts, contract cost, or price analyses
- Proficient in SAP
- Proficient in MS Word, EXCEL, PowerPoint
- Experienced at building reports in EXCEL and making presentation updates to leadership team
- Good people and networking skills
- Ability to work well with other Managers and Supervisors
- Good teamwork and interpersonal skills
- Basic safety training and/or site-specific training
- Ability to maintain confidentiality of financial information
Safety, Health, & Environmental Duties and Expectations:
- Demonstrate the belief that accidents are preventable by including safety in assigned work activities
- Create and share personal safety plan with work group and Client
- Participate in safety meetings
- Understands and comply with Client’s Drug and Alcohol policy
Benefits:
PTO – 108 hrs/year to be accrued weekly; Can be used, rolled over, or paid out
401(k) – 100% match up to 3% of contributions and 50% match of 4-5% contributions
Paid Holidays – Will follow the Client Holiday Schedule
Health, Vision, Dental – BlueCrossBlue Shield options
9/80 Work Schedule
Salary
$45 - $55 per hour
Salary : $45 - $55