Homeownership Project Manager

Reports to: Construction Director

Direct Report: Warehouse and Logistics Manager

Employment Status: Full-Time Salaried

Job Classification: Exempt

Salary Range: $60,000-$68,000

Work Location: In Office / Field-Based

Summary

Maumee Valley Habitat for Humanity (MVHFH) is a nonprofit housing organization that brings people together to build homes, communities, and hope in Lucas County. Our vision is of a world where everyone has a decent place to live. We work toward this vision by building and improving homes in partnership with individuals and families in need of a decent and affordable place to live.

Position Summary

Homeownership Project Manager is responsible for the planning, coordination, scheduling, documentation, procurement support, and operational management of Homeownership construction projects from pre-construction through closeout. This role ensures projects are fully planned before construction begins, accurately scheduled, properly resourced, and operationally supported to meet MVHFH quality, Energy Star, budget, permitting, and timeline expectations.

The Homeownership Project Manager serves as the operational coordination lead for Homeownership projects and is accountable for maintaining BuilderTrend as the required system of record for project planning, scheduling, communication, documentation, purchasing coordination, reporting, and workflow management.

This role works collaboratively with Site Supervisors, subcontractors, volunteers, vendors, donors, and internal departments to support efficient project delivery, proactive communication, and successful execution of MVHFH’s mission and construction goals. While Site Supervisors maintain responsibility for daily field leadership, volunteer coordination, safety enforcement, and on-site execution, the Homeownership Project Manager is responsible for operational planning, workflow coordination, schedule management, documentation discipline, and project readiness.

Key Responsibilities

(The responsibilities listed below include, but are not limited to, the examples provided and may be adjusted as organizational needs require. Percentages shown represent dedication of time to responsibility.)

1.    Project Planning, Scheduling & Operational Readiness — 30%

• Ensure projects are fully planned, documented, and operationally prepared prior to construction start

• Develop and maintain construction schedules, sequencing, milestones, and workflow coordination

• Coordinate permit tracking, utility coordination, inspections, and project readiness requirements

• Support pre-construction planning including scopes of work, Bills of Materials, and procurement coordination

• Proactively identify operational bottlenecks, scheduling conflicts, procurement delays, and workflow risks before project timelines are impacted

• Assist with coordinating homeowner-related construction milestones, selections, walkthroughs, and readiness activities in collaboration with Program staff

2.    BuilderTrend System Ownership & Documentation Discipline — 25%

• Maintain accurate schedules, tasks, daily logs, selections, purchasing records, and project documentation

• Ensure project communication, reporting, and updates are documented consistently and timely

• Enforce project management discipline and documentation expectations across assigned projects

• Track project milestones and identify schedule risks before deadlines are impacted

• Generate reports, dashboards, forecasting information, and operational updates for the Construction Director and leadership team

• Maintain organized project files and documentation to support compliance, audits, donor reporting, Energy Star verification, and operational accountability

3.    Purchasing, Materials & Resource Coordination — 15%

• Coordinate purchasing workflows and material delivery schedules, actively seek GIK, bundle purchasing and discounts

• Collaborate with the Resource & Logistics Manager to ensure material readiness, inventory coordination, and delivery planning

• Support vendor communication, order tracking, and procurement documentation

• Assist in maintaining Bills of Materials and tracking material variances or shortages

• Identify opportunities to improve workflow efficiency and reduce delays caused by material or coordination gap

• Establish Homeowner Selections List and meet with Homeowners for Selections and Education

4.    Contractor, Homeowner & Workflow Coordination — 20%

• Coordinate subcontractor schedules, scopes, and communication in collaboration with Site Supervisors and the Construction Director

• Ensure subcontractor documentation requirements remain current, complete, and compliant prior to project assignment

• Assist with onboarding documentation for new subcontractors and vendors

• Maintain communication with homeowners regarding schedules, project milestones, walkthroughs, and operational updates

• Track project milestones and proactively communicate schedule risks, delays, material shortages, subcontractor concerns, or compliance issues immediately upon identification. Escalate and address constraints with urgency to minimize impact on project timelines, inspections, volunteer activities, and homeowner commitments.

• Assist in coordinating project closeout items, punch lists, and homeowner orientation activities

5.    Budget Tracking, Reporting, Warranty & Administrative Coordination — 10%

• Assist with project budget tracking, cost visibility, and variance reporting

• Support invoice coding, purchasing documentation, and project cost tracking

• Coordinate warranty documentation, tracking, scheduling, and closeout processes

• Maintain visibility and reporting related to open warranty items and resolution timelines

• Assist with operational meeting preparation, reporting coordination, and project status updates as assigned

6.    Other Duties

The Homeownership Project Manager may be assigned additional responsibilities that support Maumee Valley Habitat for Humanity’s mission and strategic objectives. These duties will be consistent with the role’s purpose and may include special projects, community initiatives, or tasks that enhance construction outcomes, volunteer engagement, and organizational effectiveness.

Qualifications

Required:

• High School Diploma or GED (Bachelor’s degree or equivalent experience preferred).

• Five (5) years of residential construction project coordination, project management, or operational support experience.

• Strong organizational, scheduling, and communication skills.

• Knowledge of residential construction processes, permitting, codes, and scheduling practices.

• Proficiency in Microsoft Office and ability to learn and fully utilize BuilderTrend.

• Ability to read and interpret construction plans and specifications.

• Valid driver’s license and ability to be insured under MVHFH auto policy.

• CPR, AED and First Aid certification (training provided if necessary); background check required.

• OSHA 30 Competent Person Certification and continued safety education through Habitat for Humanity International portal

Preferred:

• Experience with BuilderTrend or similar project management software.

• Experience coordinating purchasing, inventory, scheduling, or workflow systems.

• Experience working with volunteers, nonprofit organizations, or community-based construction programs.

• Familiarity with Energy Star construction standards and residential permitting processes.

Competencies

• Planning & Scheduling • Operational Coordination • BuilderTrend & Documentation Discipline • Communication & Collaboration • Procurement Coordination • Workflow Management • Problem-Solving & Adaptability

• Organization & Attention to Detail • Budget Awareness & Resource Stewardship • Mission- and customer-centered mindset

Conditions

Full-time, salaried. Flexible schedule with occasional evenings/weekends. Work in indoor/outdoor environments with travel between job sites and the office; ability to climb ladders and access foundations per project needs.

Maumee Valley Habitat for Humanity is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Maumee Valley Habitat for Humanity is committed to the principle of equal employment opportunity for all applicants and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Maumee Valley Habitat for Humanity are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the location where we operate. Maumee Valley Habitat for Humanity will not tolerate discrimination or harassment based on any of these characteristics. Maumee Valley Habitat for Humanity encourages applicants of all ages.