Executive Administrative Assistant

Overview
We are seeking a highly motivated and detail-oriented Executive Administrative Assistant to join our dynamic team. This vital role provides comprehensive administrative support to senior executives, ensuring smooth daily operations and efficient management of their schedules. The ideal candidate is energetic, proactive, and excels at multitasking, with a passion for organization and exceptional communication skills. In this role, you will be the backbone of executive support, facilitating project coordination, managing office functions, and enhancing overall productivity. Your contributions will directly impact the success of our leadership team and the organization as a whole.

MUST BE FLUENT IN ENGLISH AND SPANISH

Duties

• Manage complex calendars using Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Provide executive administrative support by preparing correspondence, reports, and presentations with high accuracy through proofreading and transcription.
• Coordinate projects by tracking deadlines, organizing meetings, and ensuring timely completion of tasks.
• Oversee office management tasks such as filing, data entry, maintaining office supplies, and organizing documents to ensure an efficient work environment.
• Support personal assistant duties for executives including personal scheduling, errands, or other administrative needs as required.
• Utilize Google Suite for document creation, data analysis, and reporting purposes.
• Manage confidential information with discretion while maintaining high standards of professionalism in all interactions.
• Conduct proofreading to ensure clarity and accuracy in all written communications.
• Perform transcription of meetings or notes when necessary to facilitate clear documentation of discussions.

Skills

• Proven experience in executive administrative support or office management roles with strong organizational skills.
• Exceptional proficiency in Google Workspace applications, and data entry tools like DocuSign.
• Demonstrated ability in project coordination to manage multiple priorities efficiently.
• Strong office experience including filing systems, clerical tasks, front desk operations, and multi-line phone systems management.
• Excellent communication skills with professional phone etiquette and customer service orientation.
• Adept at calendar management using Google Workspace tools to optimize schedules.
• High level of computer literacy combined with keen proofreading skills to produce polished documents.
• Ability to handle confidential information discreetly while maintaining a positive attitude under pressure. Join us in a role that offers the opportunity to make a meaningful impact through energetic support and seamless organization! We value proactive professionals who thrive on multitasking and delivering excellence every day—help us keep our operations running smoothly while advancing your career in a vibrant environment!

Job Type: Full-time

Pay: $24.09 - $29.02 per hour

Expected hours: 40 – 50 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person

Salary : $24 - $29