Executive Assistant to the CEO - Southland College Prep Charter High School

Position Overview

The Executive Assistant to the Chief Executive Officer (CEO) provides high-level administrative, organizational, and confidential support to the CEO and Board of Education. This position ensures efficient and professional operations within the CEO’s Office, manages sensitive communications, and serves as a liaison between district leadership, staff, parents, community partners, and external agencies.

Reports To

CEO

Supervises

Administrative clerical support (as assigned)

Qualifications

· Associate’s degree required; Bachelor’s degree preferred (Business Administration, Communications, Public Administration, or related field).

· Minimum of five (5) years of progressive administrative experience, preferably in an educational or public sector setting.

· Demonstrated ability to maintain confidentiality and exercise sound judgment.

· Excellent written, verbal, and interpersonal communication skills.

· Proficiency in Microsoft Office Suite, Google Workspace, and Board management platforms (e.g., BoardDocs, BoardBook).

· Strong organizational, time-management, and problem-solving skills with the ability to manage multiple priorities under tight deadlines.

· Professional demeanor with the ability to work effectively with a wide range of stakeholders including Board members, administrators, staff, parents, and the community.

Essential Duties and Responsibilities

1. Executive Administrative Support

· Manages the daily operations of the Superintendent’s Office with professionalism, efficiency, and discretion.

· Screens incoming correspondence, calls, and visitors; prioritizes requests and ensures appropriate follow-up.

· Prepares and edits correspondence, reports, memoranda, and presentations on behalf of the Superintendent.

· Maintains the Superintendent’s calendar, schedules appointments, and coordinates meetings, conferences, and travel arrangements.

· Oversees the preparation of materials for the Superintendent’s leadership team and external engagements.

2. Board of Education Support

· Prepares and organizes Board meeting agendas, packets, and official minutes in collaboration with the Superintendent and Board Secretary.

· Ensures timely distribution of all Board-related materials in accordance with the Open Meetings Act.

· Maintains Board records, policies, and archives in compliance with district and state regulations.

· Coordinates logistics for Board meetings, workshops, and public hearings.

3. Communication & Coordination

· Acts as a liaison between the Superintendent and internal/external stakeholders, ensuring timely and accurate communication.

· Drafts and disseminates official district correspondence, announcements, and reports.

· Maintains an organized filing and records management system for confidential and general administrative files.

· Coordinates special projects and district-wide initiatives as assigned by the Superintendent.

4. Fiscal and Operational Support

· Assists with budget tracking, purchase orders, and expense reimbursements for the Superintendent’s Office.

· Supports grant or vendor-related documentation as needed.

· Maintains accurate records of contracts, personnel actions, and Board-approved items.

5. Professionalism and Confidentiality

· Handles confidential personnel, student, and Board information with the highest level of discretion.

· Demonstrates professionalism, integrity, and diplomacy in all interactions.

· Supports the mission, vision, and goals of the Superintendent and the Board of Education.

Terms of Employment

· Work Year: 12 months

· Work Schedule: 8 hours per day (as determined by the Superintendent)

· Salary: Commensurate with experience and established district administrative salary schedule

· Evaluation: Annual performance evaluation conducted by the Superintendent

Physical Demands

· Prolonged periods of sitting and working at a computer.

· Occasional lifting of office materials (up to 20 lbs).

· Ability to work extended or flexible hours for evening meetings or special events.

Performance Expectations

· Demonstrates initiative and anticipates the needs of the Superintendent.

· Maintains composure and effectiveness under pressure.

· Consistently produces high-quality, accurate work with attention to detail.

· Exhibits exemplary professionalism, confidentiality, and discretion.

· Meaningful impact!

Please submit application at www.scphs.org

Pay: $40,969.58 - $81,382.72 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $40,970 - $81,383