Contracts Manager

Job description:

MATTERS (a division of UBMD Emergency Medicine) is a multistate substance use treatment and resource referral network that connects individuals to outpatient follow-up care and harm reduction resources. Our goal is to make getting help simple, human, and stigma-free: connecting people to care, resources, and community support when and where they need it most.

The Contracts Manager will assist MATTERS leadership in managing contracts and contract-related issues, such as expense tracking, purchasing, inventory, funding reimbursement, records management, and compliance.

Primary Functions:

• Assume leadership responsibility for organizing and reporting contract activity and budgetary health
• Collaborate on lifecycle management of contracts and proactively identifies, evaluates and communicates risks associated with contract and budget health
• Act as subject-matter-expert for financial components of contract terms
• Manage day-to-day contract-related operations, such as: Purchasing, Expense tracking, Invoice allocation and processing, Generation of check requests, Reimbursements, Vendor relations, Contract and budget modification proposal, and nventory management
• Ensure compliance with all contract requirements (e.g. insurance, etc.)
• Create budgets
• Create contract/spending trackers
• Create and present a variety of budgetary related reports
• Assist in creation and implementation of contract-specific organizational policies and procedures
• Ensures third-party services and tools are used in compliance with HIPAA and SOC 2 requirements.
• Special projects and other duties as assigned

Knowledge – Skills – Abilities

• Strong organizational skills and adaptable, strategic mindset
• Financial and analytical expertise
• Complex and creative problem-solving, critical thinking, interpersonal, and communication skills
• Flexibility and ability to function in a highly dynamic environment
• Computer skills including Word, Excel, PowerPoint, OneDrive, video conferencing

Job Requirements

• Bachelor’s degree required, Master’s degree preferred
• Minimum 3 years experience in business administration, purchasing, accounting, contract management, office management, or project management
• Approximately 40 hours/week hybrid work schedule

Salary & Benefits

• $65,000 to $70,000
• Generous retirement plan
• Health insurance – 75% employer paid
• Dental insurance – 100% employer paid
• Life insurance
• Generous health expense reimbursement options
• Generous PTO
• This position is grant-funded. Continued employment is dependent upon funding availability.

Employment Status

• Exempt

Expected Start Date

• 01/12/2026

EEO

• UBMD Emergency Medicine is an equal employment opportunity (EEO) employer. All applicants will be considered for opportunities without discrimination.

As part of this role, the employee must comply with all applicable HIPAA Privacy and Security Rule requirements. This includes implementing and following administrative, technical, and physical safeguards to protect PHI; ensuring confidentiality, integrity, and availability of sensitive data; adhering to least-privilege access controls; maintaining secure authentication practices; properly storing, transmitting, and disposing of PHI; and reporting any suspected or actual security or privacy incidents in accordance with company policy. The employee must complete required HIPAA and information-security training and support the organization’s SOC 2 controls related to data protection, access management, change management, and incident response.

Additional information regarding the University at Buffalo Department of Emergency Medicine can be found at https://medicine.buffalo.edu/departments/emergency.html

Additional information regarding the MATTERs Network can be found at https://www.mattersnetwork.org/

Interested candidates should email their resume and cover letter to kboulden@mattersnetwork.org

Job Type: Full-time

Work Location: In person