Accounts Payable Specialist

COMPANY OVERVIEW

Matter Surfaces is a fast-growing, innovative supplier of premium design flooring and entrance solutions. With exclusive North American rights to leading global brands including Bolon, Arrival, and Dimension Products, Matter Surfaces is positioned for significant growth. The company supports a vibrant sales organization across North America, with a showroom in New York City and a headquarters in Southeastern Massachusetts.

We are a team of passionate individuals who think that our business isn’t just our products - it’s our relationship. We pride ourselves on building partnerships with our clients, vendors and each other and believe that we succeed when those around us do. We live by our values of passion, collaboration and impact and create an open environment in which everyone has a voice, is listened to, and is valued for their contributions. Our people are our greatest asset and the core of our success.

As a part of our finance team, you will be responsible for reviewing and managing our Accounts Payable process. You will interact with multiple levels of the internal organization to ensure we provide great customer experience and correspond with external customers and vendors to ensure prompt payment. You will also contribute to several process improvement initiatives and implementation of policies and procedures to support the company’s growth.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Other duties may be assigned.

• Process and review invoices for accuracy, appropriate approvals, and compliance with company policies.
• Ensure timely and accurate payments to vendors via checks, ACH, or wire transfers.
• Reconcile vendor statements and resolve any discrepancies.
• Maintain and update vendor records, including W-9 forms and payment terms.
• Assist with month-end closing activities, including accruals and reconciliations.
• Respond to vendor inquiries regarding payment status and resolve issues promptly.
• Work closely with procurement, finance, and other departments to streamline AP processes.
• Identify opportunities for process improvements and automation in the AP function.
• Coordinate and support monthly Sales and Use Tax filings, including data preparation and submissions through state and local tax portals.

QUALIFICATIONS AND COMPETENCIES:

• Excellent written and verbal communications skills.
• Proficient in Microsoft Excel and other MS Office applications.
• Ability to multitask and prioritize workload while adhering to tight deadlines.
• Organized with attention to detail.
• Ability to work independently with minimum supervision
• Comfortable communicating with all levels of the organization.
• Must possess a positive attitude with willingness to learn.
• Experience: 2 years of experience in accounts payable or a similar role.

EDUCATION AND/OR EXPERIENCE:

• Prior experience with Accounts Payable in an automated ERP system environment required.
• Prior experience with NetSuite is desirable.
• Must possess superior analytical, problem solving and organization skills.

Salary Range: $50,000 to $56,000 annual

The base salary for this position may vary based on factors such as location, training, skills, and relevant experience. This position may include additional compensation in the form of bonus, incentive, or commissions. Bonus or incentive programs are subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.

In addition, our comprehensive benefits include:

• Medical, Dental & Vision benefits.
• Flexible Spending and Health Savings Accounts.
• Company paid Life Insurance, Short and Long-Term Disability.
• Voluntary benefits including Legal, Identity Theft, Supplemental Life, Critical Illness, Accident, and Pet Insurance Programs.
• 401k & Company provided match.
• Paid Time Off, Paid Holidays and Parental Leave.
• Wellness Program, Service Awards, Educational Assistance and EAP