Real Estate Transaction Coordinator

Matt Smith Real Estate Group is one of Missouri's most active real estate teams — and every great deal needs someone behind the scenes keeping it on track. We're looking for a highly organized, deadline-driven Transaction Coordinator to manage the full contract-to-close process on behalf of our agents and clients. If you're someone who loves checklists, thrives under pressure, and takes pride in getting every detail right, you'll fit right in.

Your mission: From the moment a client goes under contract to the day they get their keys, you make sure every person, document, deadline, and detail is exactly where it needs to be.

Your day-to-day responsibilities TRANSACTION MANAGEMENT & INTAKE

• Intake all new transaction files and set up accurate, complete records from day one
• Attend daily TC huddles and the Team Meeting
• Assist agents in drafting and executing contracts and paperwork once a transaction is under contract, under direct agent supervision
• Review all transaction documents for accuracy and completeness — anything off gets corrected before it reaches the broker
• Perform all close-out tasks once a transaction closes and the closing package arrives from the title company

COMMUNICATION & COORDINATION

• Maintain constant, proactive communication with all parties: buyer/seller clients, our agent, the opposing agent, lender, and title company throughout every transaction
• Maintain ongoing communication with our broker (eXp Realty) per transaction requirements
• Respond to all incoming emails within 24 hours; phone calls and texts within 4 hours (or sooner based on urgency)
• Coordinate property access for inspections, appraisals, and final walkthroughs
• Order any additional inspections outside of third-party vendors with agent approval

TITLE, CLOSING & FINANCIALS

• Review title work and distribute it to the appropriate parties — buyers and our broker
• Communicate all bills, seller concessions, purchase price, and commission rates to the title company via a commission letter well in advance of closing
• Ensure all applicable invoices and bills have been received before sending the commission letter

WHAT WE'RE LOOKING FOR

• Exceptionally organized with a natural ability to manage multiple transactions simultaneously without dropping a ball
• Strong written and verbal communicator — you can deliver clear, professional updates to clients, agents, lenders, and title companies alike
• Deadline-aware and proactive — you don't wait to be reminded, you set your own reminders
• Experience in real estate transaction coordination, title, lending, or a related field strongly preferred
• Familiarity with eXp Realty systems, Dotloop, MLS platforms, or transaction management software is a plus
• Missouri real estate knowledge or active license preferred but not required
• Calm under pressure — real estate transactions can move fast and change fast, and you roll with it

To apply, send your resume along with a brief note about your experience managing deadlines and communicating with multiple parties at once. We move quickly for the right candidate.

Pay: $19.00 - $21.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Paid time off

Work Location: In person

Salary : $19 - $21