What are the responsibilities and job description for the Project Coordinator / Expeditor position at Matkin Hoover Engineering?
Job Title: Project Coordinator / Expeditor
Reports To: Project Manager
Location: Boerne Office or Georgetown Office, Partially Remote Options Available
Type: Full Time
Position Summary
The Project Coordinator / Expeditor (PC&E) is responsible for managing the early-phase planning, entitlement, permitting, and development coordination of commercial real estate projects from site assignment through the start of construction. The role demands a strategic, organized, and communicative individual who can navigate local jurisdictions, develop project documentation, and coordinate with internal and external stakeholders to ensure project feasibility and compliance.
Key Responsibilities
- Entitlement & Permitting
- Identify and engage with relevant Authorities Having Jurisdiction (AHJs)
- Prepare and submit entitlement applications and permit packages
- Track permitting progress and maintain compliance with all regulatory requirements
- Represent client in AHJ meetings, including planning and zoning and city council public forums.
- Thorough understanding of public and private processes
- Project Coordination
- Assist in initial site planning and feasibility review
- Support the development of project schedules, budgets, and scope documentation
- Manage project timelines and coordinate with design consultants and technical teams
- Communicate deliverables with consultants and enforce timelines
- Identify critical path tasks and processes and coordinate successful completion
- Stakeholder Communication
- Serve as liaison among real estate managers, engineers, architects, and governmental agencies
- Lead or participate in pre-development and scoping meetings
- Report progress, flag risks, identify critical items, and provide recommendations to ensure timely delivery
- Solicit consultants and engage necessary scopes
- Schedule AHJ meetings and facilitate comment/concern/requirement resolution
- Research & Documentation
- Conduct jurisdictional code research and maintain a centralized record of requirements
- Acquire and review title commitments, surveys, zoning ordinances, and applicable development codes
- Maintain a comprehensive Master Project Document with clear project details and timelines
- Maintain weekly project updates with appropriate action items
- Compliance & Due Diligence
- Review easements, restrictions, and legal encumbrances that may affect development
- Support traffic, environmental, and utility coordination as part of site feasibility
- Ensure alignment with planning overlays, access requirements, and development conditions
Required Skills & Qualifications
- Strong understanding of land development, zoning, permitting, and entitlement processes
- Excellent verbal and written communication skills
- Ability to manage multiple jurisdictions and projects concurrently
- Detail-oriented with excellent organizational and documentation skills
- Flexible approach with focus on problem solving
- Proficient in Microsoft Office Suite, scheduling tools, and PDF markup software (e.g., Bluebeam)
- Familiarity with municipal codes, development regulations, and common development practices
- Bachelor’s degree in Urban Planning, Real Estate Development, Civil Engineering, or related experience preferred
Work Environment:
This position may require occasional travel to attend site visits or in-person meetings with local jurisdictions. The PC&E must be comfortable navigating virtual and in-person communication environments while maintaining a professional and proactive approach.