School Bookkeeper

SUMMARY – This position requires accounting and analytical skills to perform general accounting functions in order to contribute to the efficient operation of the school office.

QUALIFICATIONS

• Associate’s Degree in accounting or business related field; a minimum of 2 years bookkeeping experience
• Type a minimum of 50 words per minute
• Knowledge of all facets of bookkeeping, including coding of invoices, purchase order system, budgeting and financial statement preparation
• Competent in Quicken or Quickbooks, Microsoft Office Suite software and Google.
• Ability to read and comprehend written instructions, policies, and procedures
• Attentive to details emphasizing accuracy, a sense of accountability and display integrity in bookkeeping activities
• Self-motivation, ability to work effectively without constant or direct supervision, ability to multi-task and work with a team to accomplish goals
• Good communication and organizational skills
• Preference given if trained in efinance reporting
• Good moral character and understands the concept of confidentiality and supports guidelines concerning the release of public information

GENERAL DUTIES/RESPONSIBILITIES

• Receipt and deposit all fees collected (primarily activities funds)
• Perform daily bookkeeping duties
• Knowledge of substitute teacher management system including weekly reporting to the Central Office in an accurate and timely manner
• Knowledge of time clock management system including weekly/monthly reporting to the Central Office in an accurate and timely manner
• Assist in preparation of budgets and other reports as directed by MSD Chief Financial Officer or school principal
• Cooperates with other departments as needed to supply information or assist with a project
• Assist in the collection and distribution of mail as needed
• Assist with the ordering of supplies as needed
• Assumes responsibility for professional development as needed
• Complies with and supports school district and departmental regulations and policies
• Assist building staff with travel plans to ensure policies and procedures are followed
• Other duties as assigned by the school principal

ESSENTIAL FUNCTIONS

Physical Requirements - Must be physically able to operate a variety of equipment including computer hardware and software, phone system, office equipment, etc. Must have transportation and be able to drive between campuses if needed.

Intelligence - Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form and to deal with several abstract and concrete variables.  

Language Ability - Requires the ability to read a variety of correspondence, technical manuals, trade journals, etc.; requires the ability to prepare reports, forms, system documentation, etc. using prescribed formats and conforming to all rules of grammar.

Verbal Aptitude - Requires the ability to record and deliver information, to explain procedures, to give oral and written instructions.  Must be able to communicate effectively.  Must possess the ability to speak to people with poise, voice control, and confidence.  May be required to deliver effective presentations to both small and large audiences.

DISCLAIMER

The preceding qualifications, duties, responsibilities, and requirements have been designed to indicate the general nature and level of work performed by the position.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, requirements and qualifications required of the person hired for the position.