What are the responsibilities and job description for the Book keep receptionist position at Matchless Body Works?
Job Overview
We are seeking a dynamic and organized Bookkeeping Receptionist to join our team! This vital role combines front desk responsibilities with essential bookkeeping and administrative duties, ensuring smooth daily operations and exceptional customer service. As the first point of contact for clients and visitors, you will create a welcoming environment while managing financial records, scheduling, and office management tasks. If you thrive in a fast-paced setting, possess excellent organizational skills, and have a passion for helping others, this opportunity is perfect for you!
Responsibilities
- Greet clients, visitors, and staff warmly while managing multi-line phone systems with professionalism and courtesy
- Handle front desk duties including check-ins, appointment scheduling, and maintaining a tidy reception area
- Manage calendar appointments and coordinate meetings using Google Workspace or Microsoft Office tools
- Perform data entry, filing, and proofreading to ensure accuracy of financial records and administrative documents
- Utilize QuickBooks for bookkeeping tasks such as invoicing, expense tracking, and financial record maintenance
- Provide exceptional customer service by addressing inquiries promptly via phone or email and supporting client needs
- Assist with office management tasks including supply inventory, document organization, and general clerical support
Requirements
- Proven experience in office management or administrative roles with clerical experience preferred
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Familiarity with QuickBooks or similar accounting software for bookkeeping purposes
- Excellent organizational skills with the ability to multitask efficiently in a busy environment
- Exceptional phone etiquette and experience handling multi-line phone systems
- Bilingual abilities are highly desirable to support diverse client interactions
- Previous experience as a dental or medical receptionist or personal assistant is a plus
- Strong typing skills along with attention to detail for proofreading and data entry tasks
- Knowledge of office procedures such as filing, calendar management, and document proofreading
- Ability to manage time effectively while prioritizing urgent tasks to ensure smooth daily operations
Join us in creating a friendly atmosphere where professionalism meets efficiency! This paid position offers an engaging environment where your organizational talents will shine while supporting our team’s success. If you're eager to contribute your skills in bookkeeping, customer service, and office administration—apply today!
Job Type: Full-time
Pay: $22.57 - $27.18 per hour
Benefits:
- Health insurance
Work Location: In person
Salary : $23 - $27