What are the responsibilities and job description for the Platting Assistant position at Matanuska-Susitna Borough?
Job Summary
This position provides administrative support for the department's platting operations.
Work is performed and duties are carried out in accordance with established Borough core values: Accountability, Customer Focus, Dedication, Integrity, Responsiveness and Teamwork.
Pay Grade
I1 - I5 - DOE
Minimum Requirements
Associate’s degree in a course of study directly related to the occupational field. High School diploma or equivalent and any combination of post-secondary education or experience which provides the expertise required to perform effectively the functions of the position may substitute for the Associate degree on a year-for-year basis.
Three years of experience in the occupational field, sufficient to understand the major duties of the position. Relevant experience includes demonstrating recordkeeping, creating and maintenance of records and files, customer service skills, and data entry. Experience in real estate, survey, title work, drafting, property law, engineering, public administration, geographic information systems, or land development is preferred.
Possession of a valid driver’s license issued by the State of Alaska for the type of vehicle or equipment operated. Must be at least 19 years of age with one (1) year of driving experience.
Completion of Incident Command System (ICS) courses, ICS 100 and IS 700, within ninety (90) days of hire.
Must successfully pass a pre-employment background check and drug screen.
Duties/Responsibilities
Health Insurance
The Borough offers group health insurance to all Regular employees scheduled to work 30 or more hours per week. The plan includes medical, prescription, audio and optional dental and vision benefits. Employees may decline any or all of these coverages. Coverage begins for the employee and family members the 1st of the month following date of employment. Family members include spouse and children under age 26. Beginning July 1, 2022, the amount charged to each employee, with a regular work week of 35 or more hours, will be based on which Tier you select and whether the optional vision/dental coverage is added. That amount will be divided between the first two paychecks of each month. The Borough will pay the remainder of the monthly costs. For employees working at least 30 hours but less than 40 hours a week, if the employee elects to be covered, the employee cost will also be based on the Tier selected and if the optional vision/dental coverage has been added.
Life & AD&D
All regular full time or part time employees will have life insurance coverage provided by the Borough of $50,000 on themselves, $2,000 on their spouse and $1,000 on each qualified child. The benefit for Accidental Death & Dismemberment on the employee is $50,000.
PERS Tier IV (applies to employees first entered into PERS service on or after July 1, 2006): Alaska Public Employees' Retirement System is mandatory with a contribution rate of 8%. The Borough portion is as follows: Defined Contribution Plan – 5%; Health Plan – 0.86%, Health Reimbursement Arrangement - $94.92 (per pay period), Occupational Death & Disability - 0.24%.
PERS Tier I, II, & III (applies to employees first entered into PERS service prior to July 1, 2006): Alaska Public Employees' Retirement System (PERS) is mandatory with a contribution rate of 6.75%. The Borough portion is 22%.
For further information, go to the state of Alaska's website at www.state.ak.us/drb.
Alaska Supplemental Benefits System
The Supplemental Benefits System (SBS) is in lieu of Social Security and is mandatory. An employee contributes at 6.13% of gross wages, matched by the Borough (6.13%), on the present wage base of $176,100.
SBS offers other various benefit options which are fully explained on their website at www.state.ak.us/drb.
Deferred Compensation Plan
The Borough offers a Deferred Compensation Plan to eligible employees. The maximum amount an employee may defer in any taxable year is 100% of taxable wages or $23,500, whichever is less. Employees over the age of 50 may contribute an additional $7,500 and ROTH $7,000.
Holidays
The Borough recognizes 11 paid holidays (plus 1 floating holiday). Regular employees with a regularly scheduled work week of less than forty (40) hours shall receive holiday pay on a pro-rated basis.
Personal Leave
Personal leave will begin accruing the first day employment, however, it will not be available until after the employee has completed three (3) months of service. Accrual rates are as follows:
0 through 1 years 6 Hours per pay period
1 through 2 years 6.93 Hours per pay period
3 through 5 years 8.77 Hours per pay period
6 through 10 years 9.7 Hours per pay period
11 years and longer 11.64 Hours per pay period
Regular employees with a regularly scheduled work week of less than forty (40) hours shall accrue leave on a pro-rated basis.
01
This position requires weekly drives to the Recorder's Office in Anchorage. Acknowledge that you are capable of performing and are comfortable with this requirement
This position provides administrative support for the department's platting operations.
Work is performed and duties are carried out in accordance with established Borough core values: Accountability, Customer Focus, Dedication, Integrity, Responsiveness and Teamwork.
Pay Grade
I1 - I5 - DOE
Minimum Requirements
Associate’s degree in a course of study directly related to the occupational field. High School diploma or equivalent and any combination of post-secondary education or experience which provides the expertise required to perform effectively the functions of the position may substitute for the Associate degree on a year-for-year basis.
Three years of experience in the occupational field, sufficient to understand the major duties of the position. Relevant experience includes demonstrating recordkeeping, creating and maintenance of records and files, customer service skills, and data entry. Experience in real estate, survey, title work, drafting, property law, engineering, public administration, geographic information systems, or land development is preferred.
Possession of a valid driver’s license issued by the State of Alaska for the type of vehicle or equipment operated. Must be at least 19 years of age with one (1) year of driving experience.
Completion of Incident Command System (ICS) courses, ICS 100 and IS 700, within ninety (90) days of hire.
Must successfully pass a pre-employment background check and drug screen.
Duties/Responsibilities
- Conducts research and responds to internal and external inquiries within the scope of responsibility including assisting in processing invoices/refunds to customers; builds and maintains customer satisfaction with services offered by the organization.
- Receives and reviews a variety of correspondence, plats, resolutions, minutes, and other documents for accuracy and completeness.
- Reviews and approves proposed subdivision and road names.
- Enters platting cases and updates to an electronic database.
- Prepares a variety of correspondence, memoranda, public notices, subdivision agreements, and other documents.
- Manages the road name change process.
- Manages non-conforming split property files; conducts research and determines best course of action.
- Manages platting records in coordination with administrative staff.
- Manages the platting waiver process.
- Tracks and coordinates the release of subdivision agreement funds.
- Coordinates the plat re-file process.
- Tracks and maintains plat mylars.
- Tracks and maintains platting statistics; creates and maintains a variety of statistical reports.
- Maintain Platting Seal and attest to official signature.
- Processes final plats and other documents through recordation by driving to Anchorage once or more a week.
- Responds to requests for comments concerning other Borough department land activities, such as foreclosures, land sales, and the creation of local improvement districts.
- Manages physical to digital conversion of Platting files and associated record keeping.
- Creates and updates maps in electronic formats.
- In the absence of Platting Division Administrative Specialist, assists with board preparation and meetings.
- Distributes recorded documents to appropriate Borough departments.
- Performs related duties.
Health Insurance
The Borough offers group health insurance to all Regular employees scheduled to work 30 or more hours per week. The plan includes medical, prescription, audio and optional dental and vision benefits. Employees may decline any or all of these coverages. Coverage begins for the employee and family members the 1st of the month following date of employment. Family members include spouse and children under age 26. Beginning July 1, 2022, the amount charged to each employee, with a regular work week of 35 or more hours, will be based on which Tier you select and whether the optional vision/dental coverage is added. That amount will be divided between the first two paychecks of each month. The Borough will pay the remainder of the monthly costs. For employees working at least 30 hours but less than 40 hours a week, if the employee elects to be covered, the employee cost will also be based on the Tier selected and if the optional vision/dental coverage has been added.
Life & AD&D
All regular full time or part time employees will have life insurance coverage provided by the Borough of $50,000 on themselves, $2,000 on their spouse and $1,000 on each qualified child. The benefit for Accidental Death & Dismemberment on the employee is $50,000.
- Employees may purchase additional life insurance through the State of Alaska Supplemental Benefits System.
PERS Tier IV (applies to employees first entered into PERS service on or after July 1, 2006): Alaska Public Employees' Retirement System is mandatory with a contribution rate of 8%. The Borough portion is as follows: Defined Contribution Plan – 5%; Health Plan – 0.86%, Health Reimbursement Arrangement - $94.92 (per pay period), Occupational Death & Disability - 0.24%.
PERS Tier I, II, & III (applies to employees first entered into PERS service prior to July 1, 2006): Alaska Public Employees' Retirement System (PERS) is mandatory with a contribution rate of 6.75%. The Borough portion is 22%.
For further information, go to the state of Alaska's website at www.state.ak.us/drb.
Alaska Supplemental Benefits System
The Supplemental Benefits System (SBS) is in lieu of Social Security and is mandatory. An employee contributes at 6.13% of gross wages, matched by the Borough (6.13%), on the present wage base of $176,100.
SBS offers other various benefit options which are fully explained on their website at www.state.ak.us/drb.
Deferred Compensation Plan
The Borough offers a Deferred Compensation Plan to eligible employees. The maximum amount an employee may defer in any taxable year is 100% of taxable wages or $23,500, whichever is less. Employees over the age of 50 may contribute an additional $7,500 and ROTH $7,000.
Holidays
The Borough recognizes 11 paid holidays (plus 1 floating holiday). Regular employees with a regularly scheduled work week of less than forty (40) hours shall receive holiday pay on a pro-rated basis.
Personal Leave
Personal leave will begin accruing the first day employment, however, it will not be available until after the employee has completed three (3) months of service. Accrual rates are as follows:
0 through 1 years 6 Hours per pay period
1 through 2 years 6.93 Hours per pay period
3 through 5 years 8.77 Hours per pay period
6 through 10 years 9.7 Hours per pay period
11 years and longer 11.64 Hours per pay period
Regular employees with a regularly scheduled work week of less than forty (40) hours shall accrue leave on a pro-rated basis.
01
This position requires weekly drives to the Recorder's Office in Anchorage. Acknowledge that you are capable of performing and are comfortable with this requirement
- Yes
- No
- Required Question
Salary : $95