What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Matador Rare Coins?
Receptionist / Administrative Assistant
Location: Jersey City, NJ
Company: Matador Rare Coins
About Us:
Matador Rare Coins is a leading rare coin and collectibles firm recognized for professionalism, expertise, and integrity. We serve clients nationwide and are seeking a motivated Receptionist / Administrative Assistant to join our growing team.
Position Overview:
We’re looking for a professional, organized, and customer-focused individual to support our sales and operations teams.
Responsibilities:
- Greet clients, answer calls, and take detailed messages.
- Support sales staff with administrative tasks and client communications.
- Create and process invoices; handle client payments (credit card, wire, ACH, check, phone payments).
- Assist with shipping, order tracking, and delivery coordination.
- Maintain records and filing systems accurately.
- Help customers complete coin submission forms (PCGS, NGC, CAC, etc.).
- Schedule appointments and manage calendars.
- Assist with general office duties to ensure smooth daily operations.
Qualifications:
- Minimum 1 year of administrative or office experience required.
- QuickBooks experience a plus.
- Strong communication and organizational skills.
- Professional appearance and excellent phone etiquette.
- Ability to multitask and work in a fast-paced environment.
- Basic computer proficiency (Microsoft Office, Google Workspace, email).
Schedule:
Part-time, Monday–Friday (on-site).
Compensation:
- Competitive hourly rate (based on experience).
- Opportunity for permanent employment after evaluation period.
- Paid time off and growth potential for long-term team members.
How to Apply:
Apply directly through Indeed or via email. Please send resume & cover letter to sales@matadorarecoins.com.
Pay: $25.00 per hour
Expected hours: 20.0 per week
Work Location: In person
Salary : $25