Accountant / Bookkeeper

The International Organization of Masters, Mates & Pilots, AFL-CIO (“MM&P”) is a labor union representing merchant mariners. MM&P has port offices around the United States. MM&P's Headquarters, including the Accounting Department is located in Linthicum, MD.

The Accounting Department is responsible for processing the financial transactions of the organization in accordance with generally accepted accounting principles and as regulated by the Department of Labor. In addition to the general accounting functions of accounts payable, accounts receivable, and budget, the accounting department also provides services to the membership by processing dues payments and reconciling quarterly and yearly dues statements.

The Accountant works under the supervision of the International Comptroller or the Assistant Comptroller and is responsible for processing a variety of accounting and bookkeeping duties necessary for the basic operation of the organization. The position is primarily focused on accounts payable, as outlined in the duties and responsibilities listed below, while also supporting other general accounting duties as needed.

Duties and Responsibilities:

Accounts Payable

· Review and code all invoices, check requests, and expense reports for appropriate documentation and approval prior to payment. Enters invoice data in the accounting system.

· Maintain vendor file in the accounting system and answer all vendor inquiries. Files all payments and supporting documentation once checks are processed. Updates account coding as necessary for payment processing.

· Conform with and abide by all regulations, policies, and procedures governing accounts payable. Informs employees and management of potential discrepancies or compliance issues.

· Processes and distributes 1099s. Ensures that all vendors and consultants complete W-9s as required by law.

· Maintain files of leases, vendor, and consultant contracts. Reviews leases and contracts for discrepancies and consults with appropriate staff, leasing agent, or consultant.

· Maintains detailed spreadsheets to track credit accounts by employee and port office. Reviews, analyzes, and allocates credit card purchases in the accounting system.

General Accounting and Reporting

· Prepare and record journal entries into accounting software.

· Provide bookkeeping support for various funds as requested.

· Assist with year-end LM2 filing and compilation of related spreadsheets.

· Prepare and provide necessary financial documents and records in a timely manner to assist with both internal and external audits.

· Collaborate on various accounting-related projects as required.

· Provide backup coverage and assistance for Accounts Receivable and Payroll functions to ensure consistent and accurate financial processing during staff absences or peak periods.

· Perform Accounting Department office duties such as maintaining files, opening and sorting mail, and serving as a liaison with vendors and union members.

Requirements and Skills:

· Working knowledge of general accounts payable procedures, with the ability to learn and adhere to organizational procedures.

· Familiarity with automated accounting systems; proficiency in Microsoft Dynamics Business Central preferred.

· Proficient in Microsoft Office Suite, with strong working knowledge of Excel (formulas, pivot tables, and data organization).

· Excellent written and verbal communication skills.

· Excellent organizational and grammatical skills; strong attention to detail.

· Capable of working independently; possesses strong analytical and troubleshooting skills; highly self-motivated; ability to prioritize multiple tasks and manage time efficiently.

· Eager to learn and collaborate effectively in a team-oriented environment.

Qualifications:

· Bachelor's or Associate's degree in Accounting, Business Administration, or Finance.

· Minimum of 3-5 years of related experience preferred, with a solid understanding of standard accounting policies and practices.

· Experience in labor union or non-profit accounting preferred.

· Successful completion of pre-employment background screening required.

Wages and Benefits:

Annual Salary Range $60,000-$75,000, commiserate with experience. This is a full-time non-exempt position. MM&P has a 35-hour work week. Employees have 17 paid holidays, are provided sick and safe leave, as well as vacation leave; pro-rated for the first year of hire. Additional employer-provided benefits include Health Insurance (premiums paid 100% by employer), and contribution to union retirement benefits.

Application requirements:

A resume and cover letter is required for all applications. Your cover letter should explain your reasons for wanting to work with MM&P and a description of how this position fits into your career plan.

Submit your resume and cover letter to humanresources@bridgedeck.org with the subject heading “Accountant”.

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $60,000 - $75,000