Athletics Office Administrator

Position: Athletics Office Administrator Location: Stow, Massachusetts, Masters Academy International Anticipated Start Date: August 1, 2026 Masters Academy International Masters Academy International (MAI) is New England’s only school that intentionally integrates pro-level coaching and top-tier academics to prepare future leaders, excelling in sport, scholarship, and life. At MAI, athletics are not an extracurricular add-on; they are a core pillar of student identity and future opportunity. Our student athletes pursue ambitious goals and train with purpose. The athletic program at MAI is designed to develop exceptional competitors while also cultivating the character, habits, and mindset required for long-term success. We believe in doing things the right way: with excellence, integrity, and care for the whole student. About the Role The Athletics Office Administrator manages daily department operations and financial documentation while serving as the primary liaison with Campus Operations to coordinate team transit logistics. Additionally, this role ensures student-athlete safety by rigorously tracking MAI’s Return to Play policy across all sports rosters and serves as the primary Hudl Account Administrator to maximize the department's sports technology framework. What You Will Do As the Athletics Office Administrator, you will orchestrate daily front-office operations and financial administration by managing vendor invoices, referee payments, tournament fees, and departmental inventory while serving as the primary point of contact for families, vendors, and visiting college coaches. Additionally, you will drive the department's sports technology framework as the primary Hudl Account Administrator—managing user profiles, video archives, and storage quotas—while serving as a vital guardian of student-athlete safety by rigorously maintaining the master compliance tracker for MAI's multi-step Return to Play policy. Who You Are You are a highly organized, tech-savvy professional who thrives on serving as the operational engine of a fast-paced office and a front-facing ambassador for the school community. You are a collaborative bridge-builder who seamlessly translates athletic scheduling needs into clear logistics for operations teams, and you confidently leverage technology to manage databases, spreadsheets, and sports platforms like Hudl. Qualifications • Education: High School Diploma (or equivalent) required; Bachelors Degree preferred. • Experience: Proven experience managing front-office operations, balancing multi-line communication, greeting external stakeholders, and processing financial documentation such as vendor invoices, referee fees, and expense trackin. • Expertise: Demonstrated ability to manage complex calendars, organize event logistics, and act as a collaborative liaison to align departmental scheduling with central operations or transportation systems • Knowledge: Strong technical aptitude with advanced proficiency in office management systems, spreadsheets, databases, and a readiness to manage specialized sports technology platforms like Hudl (including user access and video database management); Documented history of exercising impeccable judgment, maintaining absolute confidentiality, and strictly upholding student privacy regulations while handling sensitive medical and financial data. Compensation and Benefits This is a 10-month role. The salary for this role is $50,000. Benefits for eligible roles include medical, life insurance, a 401(k) savings plan, and more. Diversity, Inclusion, and Safeguarding We are deeply committed to diversity, equity, and inclusion throughout our organization. We strive to build a culture in which every colleague feels that they belong, are trusted, and are valued. We welcome applications from candidates of all backgrounds and strongly encourage those from underrepresented groups to apply. Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed. We are an equal opportunities employer committed to diversity and treating all employees with dignity and respect regardless of background. Early applications are encouraged. We reserve the right to interview and appoint at any time for the right applicant.