What are the responsibilities and job description for the Project Office Administrator position at Mastech?
We are seeking a Project Office Administrator to support project teams through office administration, scheduling, meeting coordination, onboarding activities, reporting, event planning, and operational support. This role requires a highly organized professional with strong communication skills and the ability to manage multiple priorities in a fast-paced environment.
Required Qualifications
- 2 years of administrative/project coordination experience supporting large organizations
- Strong organizational, customer service, and multitasking skills
- Experience managing calendars, scheduling meetings, and coordinating events
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Ability to work independently and collaborate with cross-functional teams
Preferred Qualifications
- Associate's or Bachelor's degree
- Experience supporting corporate or professional services environments
- Experience preparing reports, presentations, meeting minutes, and research documentation
- Strong problem-solving and stakeholder management skills
Key Responsibilities
- Coordinate onboarding, offboarding, and staff administration activities
- Manage calendars, meetings, appointments, and workspace scheduling
- Prepare reports, presentations, and meeting minutes
- Maintain office supply and equipment inventories
- Coordinate vendors, catering, and event logistics
- Support project administration processes, trackers, and documentation
- Serve as primary contact for office and facility support requests
- Ensure client deliverables are formatted and distributed on time