Operations Assistant

Job Overview
We are seeking a dynamic and highly organized Operations Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth office functioning and supporting various administrative and project-related tasks. Your proactive approach and attention to detail will help us maintain an efficient, welcoming environment while assisting with event planning, bookkeeping, and office management. This paid position offers an exciting opportunity to develop your skills in a fast-paced, collaborative setting.

Responsibilities

• Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
• Assist with event planning logistics, from venue arrangements to attendee communication, ensuring all details are meticulously handled.
• Manage bookkeeping and financial records using QuickBooks, including invoicing, expense tracking, and data entry.
• Support project coordination efforts by tracking deadlines, preparing reports, and maintaining organized files.
• Handle front desk duties such as greeting visitors, answering multi-line phone systems with professional phone etiquette, and managing incoming correspondence.
• Perform clerical tasks including filing, proofreading documents, transcription, and data entry to ensure accuracy and efficiency.
• Maintain office supplies inventory and oversee general office management duties to promote a productive work environment.

Skills

• Proven experience in office management or administrative roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.
• Experience with QuickBooks for bookkeeping and financial record keeping.
• Excellent typing speed combined with transcription and proofreading abilities for accurate document preparation.
• Strong project coordination skills to manage multiple tasks simultaneously while meeting deadlines.
• Exceptional customer service skills with professional phone etiquette across multi-line phone systems.
• Knowledge of office procedures such as filing systems, data entry, and front desk operations.
• Ability to adapt quickly to new software tools like DocuSign for electronic signatures and office experience software solutions. Join us as an Operations Assistant to be a key contributor in creating a well-organized, efficient workplace where your skills will shine! We value energetic professionals eager to support our team’s success through proactive administration and seamless operations.

Pay: $15.00 - $25.00 per hour

Expected hours: 15.0 – 25.0 per week

Benefits:

• Flexible schedule

Work Location: In person

Salary : $15 - $25