Administrative Assistant I Student Life - Massasoit Community College

The Administrative Assistant I position reports to the Coordinator of Student Life and provides administrative support to the Coordinator of Student Life, faculty, staff and students within the Student Life Department.

Essential Functions:

• Assist in providing administrative support to the staff within the Student Life Department.
• Proofread and review materials and maintain appropriate confidentiality and discretion of all records and correspondence.
• Receive and manage inquiries to the department by mail, email, phone, and in person.
• Greet faculty, staff, students, and other guests that visit the office suite and provide assistance accordingly.
• Assists with the administration of Student ID Cards.
• Maintain office supply inventory, submit and track office supply orders, inventory, and usage.
• Assists with logistics for Student Life and club events for all campus sites.
• Schedules meetings, appointments, and conference rooms.
• Assist with special projects, such as awards ceremonies, open house as assigned.
• Assist with purchase orders, budget processes, and direct payments.
• Work with students and club advisors to collect forms and paperwork as required.
• Act as Administrative Assistant to the Coordinator of Student Life.
• Use Microsoft Office, Banner, Campus Groups (known as Engage @ Massasoit and other database systems to input events, data, and other information.
• Coordinate the maintenance, upkeep, and repairs of the Student Life Office with the Facilities Department.
• Develop and maintain good working relationships with all relevant partners, agencies, and internal and external stakeholders.
• Maintain working knowledge of office policies and procedures as related to front desk responsibilities.
• Assume other appropriate responsibilities as requested.

Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below:

Substitutions:

• An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience. *
• An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. *

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Preferred Qualifications:

• Associate's Degree in Liberal Arts, Business or Office Management
• Working knowledge of Microsoft Office, especially Word, Outlook, and Excel
• Critical knowledge of and usage of Banner, Interview Exchange, and other college systems
• Minimum of five years full-time or equivalent part-time office work
• Experience working in higher education, preferably in a community college

Position Status: AFSCME union position, full-time, state funded with benefits

Hours: 37.5 hours per week.

Salary: $2,152.54 biweekly/$55,965.91 annually. Grade 15 Step 1

Worksite: Assignments will include all Massasoit sites and additional locations as necessary.

Classification Specification: https://www.mass.edu/forfacstaff/classificationspecs/home.asp

Deadline to Apply: August 9, 2026