What are the responsibilities and job description for the HR & Operations Assistant position at Massachusetts Institute of Technology?
Posting Description
HR AND OPERATIONS ASSISTANT , Materials Science & Engineering (DMSE) , serve as a member of the department's headquarters team to provide a wide range of highly sensitive administrative and complex human resources duties. Duties include: assisting with hiring, onboarding, and training of student workers and temporary employees; completing intake information required for HR transactions; helping initiate visa requests for scholars; handling and maintaining the department's confidential personnel files; and serving as a resource for general HR inquiries.
Job Requirements
REQUIRED : High School Diploma; a minimum of three years of related experience in a professional administrative office support position; growth mindset and ability to follow through on tasks; excellent customer service and interpersonal skills; excellent verbal and written communication skills; take initiative and show positive energy; exercise good judgment; meticulous attention to detail; self-motivation; strong organizational skills; work both independently and as part of a team; willingness to take initiative, research answers, and resolve problems proactively; must be able to manage confidential information with discretion; and interact effectively with people from different backgrounds; be proficient in MS Office, Outlook, Adobe Acrobat. PREFERRED : Experience with QuickBase, Cognos, and Applicant Tracking System (ATS); Human Resources experience; or a Bachelor’s degree.
7/21/2026
HR AND OPERATIONS ASSISTANT , Materials Science & Engineering (DMSE) , serve as a member of the department's headquarters team to provide a wide range of highly sensitive administrative and complex human resources duties. Duties include: assisting with hiring, onboarding, and training of student workers and temporary employees; completing intake information required for HR transactions; helping initiate visa requests for scholars; handling and maintaining the department's confidential personnel files; and serving as a resource for general HR inquiries.
Job Requirements
REQUIRED : High School Diploma; a minimum of three years of related experience in a professional administrative office support position; growth mindset and ability to follow through on tasks; excellent customer service and interpersonal skills; excellent verbal and written communication skills; take initiative and show positive energy; exercise good judgment; meticulous attention to detail; self-motivation; strong organizational skills; work both independently and as part of a team; willingness to take initiative, research answers, and resolve problems proactively; must be able to manage confidential information with discretion; and interact effectively with people from different backgrounds; be proficient in MS Office, Outlook, Adobe Acrobat. PREFERRED : Experience with QuickBase, Cognos, and Applicant Tracking System (ATS); Human Resources experience; or a Bachelor’s degree.
7/21/2026